Marketing Coordinator

About the role

The Marketing Coordinator assists with digital signage, social media content, promotional campaigns, reporting administrative support, follow up and settlement for all performances. Also promotes goodwill in the community and enhances the image of the facility through media releases and promotions.

Responsibilities

• Maintain marketing calendars, task trackers, and promotional timelines.
• Support show set-up and venue promotions including CEN requests, promotional submissions, lobby displays, in-theatre materials and Facebook Messenger responses and follow-up.
• Provides on-site support for select high-profile or high attendance shows including artist/management needs, hospitality or green room set up, general event logistics assigned.
• Support press release distribution and media outreach by maintaining accurate contact databases, researching new press and community contacts and helping organize lists for upcoming events and campaigns.
• Update digital display platforms including outdoor marquee and in-theatre marketing displays, ensuring all signage is accurate, current and aligned with campaign timelines.
• Create and schedule organic social media content, promotional reminder stories, slides and campaign touchpoints for venue and show promotions.
• Support promotional campaigns including ticket giveaways, SMS discounts, community outreach and promotional graphics or marketing assets in Canva.
• Update weekly marketing tracker with show performance, campaign statistics and related reporting details.
• Maintain segmented press/media lists and organize shared project materials in OneNote or related platforms.
• Submit approved invoices to the accounting manager after review and approval.
• Aid in Weekly Marketing Meeting agendas, project coordination, campaign planning and proofreading outgoing communications for clarity, grammar and brand consistency.

Qualifications

• Strong organizational and time-management skills with the ability to manage multiple deadlines in a fast-paced environment.
• Excellent written and verbal communication skills with a strong proof-reading ability and attention to detail.
• Experience with social media platforms, content scheduling and basic graphic design tools.
• Flexibility in scheduling to attend occasional events including on nights or weekends, as needed.

Education and Experience

• 1-2 years of marketing, promotions or event-related experience preferred.
• Experience in photography, social media, Canva, Adobe Creative Suite and budget management or tracking is preferred.

Reasoning Abilities

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form;
• Ability to remember previously learned material such as specifics, criteria, techniques, principles, and procedures;
• Ability to grasp and interpret the meaning of material;
• Ability to use learned material in new and concrete situations;
• Ability to break down material into its component parts so that its organizational structure can be understood;
• Ability to recognize casual relationships, disseminate between behavior mechanisms, and identify elements that are relevant to the validation of a judgment;
• Ability to put parts together to form a new whole or proposed set of operations;
• Ability to relate ideas and formulate hypotheses;
• Ability to judge the value of material for a given purpose on the basis of consistency, logical accuracy, and comparison to standards;
• Ability to appraise judgments involved in the selection of a course of action;
• Ability to identify choices and potential outcomes, determine importance of outcomes, combine information to prioritize options and make decision based on best and most important choice.

Physical Demands

• The physical demands of this position include the ability to climb, working standing and moving around.
• The applicant must also be able to work long hours on event days when doing a photography shoot.

Work Environment

• The work environment for this position changes a lot.
• Most of the time the work will be done at a desk but during photography shoots this work will vary in location from venue to venue.