Marketing Coordinator

About the Role

We are seeking a proactive and organized Marketing Coordinator to support proposal development, marketing operations, procurement activities, client presentations, and business development initiatives. You’ll be part of a forward-thinking company that values innovation, teamwork, and professional development. This role is well suited for a marketing professional with experience in the architecture and engineering (A/E) industry, particularly in proposal development for public agencies. The Marketing Coordinator will manage proposal activities from kickoff through submission while creating and maintaining client-focused marketing materials and supporting the broader marketing team.

Position: Marketing Coordinator. Employment Type: Full-time. Industry: Architecture & Engineering (A/E). Experience Level: 1–2 years of A/E industry marketing experience.

Responsibilities

• Lead proposal development from start to finish while ensuring compliance with RFP requirements.
• Coordinate proposal kickoff meetings, schedules, milestones, and deadlines.
• Manage various phases of procurement.
• Develop and maintain resumes, project sheets, and other marketing materials tailored to client requirements.
• Edit and refine proposal and marketing documents for clarity, grammar, style, accuracy, and content.
• Support client interviews and presentations, including preparation and rehearsal.
• Assist with day-to-day marketing department operations.
• Attend pre-proposal meetings, debrief sessions, and industry conferences as needed.
• Coordinate multiple marketing and proposal activities while maintaining project schedules and deadlines.
• Collaborate with internal teams to gather information and develop accurate, client-focused materials.

Required Qualifications

• 1–2 years of experience in A/E industry marketing.
• Understanding of proposal development processes for public agencies.
• Excellent organizational skills and ability to manage multiple priorities.
• Strong verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Office, including: Microsoft Word, Microsoft PowerPoint, Microsoft Excel.
• Proficiency with Adobe Acrobat.
• Bachelor’s degree in Marketing, English, Business, Communications, Journalism, or a related field.

Preferred Qualifications

• Experience with Adobe Creative Suite, particularly: InDesign, Illustrator, Photoshop.

Skills & Competencies

• Proposal development and coordination
• RFP compliance
• Public-sector proposal processes
• Procurement coordination
• Marketing communications
• Business development support
• Document editing and proofreading
• Resume and project-sheet development
• Client presentation preparation
• Project coordination
• Deadline management
• Written and verbal communication
• Microsoft Word, PowerPoint, and Excel
• Adobe Acrobat
• Adobe Creative Suite

Pay

Salary: $25–$29 per hour.

Benefits

• Competitive benefits
• Overtime in accordance with FLSA standards
• Professional development opportunities