Marketing Coordinator

For over 50 years, Therma has continued to redefine the mechanical construction landscapes in California. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities. Our culture is open, innovative, collaborative, and fun – all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions.

About the role

This hybrid role uniquely combines marketing coordination with document management expertise, providing diverse opportunities to contribute to both creative campaigns and the accuracy and compliance of vital documentation. The ideal candidate thrives in a fast-paced environment, enjoys cross-functional collaboration, and is ready to support innovative marketing initiatives while ensuring high standards of document quality.

Responsibilities

• Marketing Coordination
  • Design and develop creative promotional materials, advertisements, and campaign assets.
  • Assist in crafting and responding to Requests for Proposals (RFPs) and Requests for Qualifications (RFQs).
  • Gather and organize information about Therma’s projects and employees to enhance proposal content.
  • Prepare presentation materials, ensuring the alignment of themes, technical scope, and graphic design.
  • Lead final proposal production, including printing, binding, packaging, and mailing.
  • Maintain a library of project data, including photography, for marketing purposes.
  • Manage social media content and support public relations initiatives.
  • Coordinate corporate events, including trade shows, client appreciation events, golf tournaments, and community outreach projects.
• Form Creation and Management / Test/Adjust/Balance (TAB) and Documentation
  • Create and edit professional documents in Microsoft Word, Excel, and PowerPoint, ensuring high standards of document presentation.
  • Convert and optimize documents between different formats, primarily focusing on Word, Excel, and PDF.
  • Use advanced PDF tools to edit, annotate, and secure documents when required.
  • Work closely with cross-functional teams (e.g., technical teams, legal, and compliance) to gather necessary content for reports and forms.
  • Provide support for internal document management systems, including the storage and retrieval of documents.

Requirements

• Experience
  • Bachelor’s Degree in Communications, Marketing, Graphic Design, Business Administration, or a related field (preferred).
  • 3+ years in marketing, graphic design, or a related field.
  • 1-3 years in administrative, document management, or coordination roles.
• Technical Skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Intermediate skills in Adobe Creative Suite (e.g., Photoshop, Illustrator, InDesign, Lightroom).
  • Advanced proficiency with PDF tools such as Bluebeam or Adobe Acrobat Pro.
• Core Abilities
  • Polished written and verbal communication skills, including strong editing and proofreading expertise.
  • Highly organized with exceptional time-management skills to balance multiple priorities efficiently.
  • A motivated self-starter with the ability to collaborate effectively within a team.
  • Familiarity with document management systems and industry regulations is a plus.
  • Background in safety coordination or knowledge of OSHA guidelines (preferred).

Pay

Hourly pay range: $31-$36 per hour. Actual compensation will be based on skills, experience, and work location, and may vary from the posted range.

Benefits

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation (separate from CA sick leave); company holidays per policy.
• Expenses: Business travel and related expenses reimbursed per company policy.

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.