Marketing Coordinator

Position Responsibilities

• Lead the planning, development, and submission of proposals, qualifications packages, and RFP/RFQ responses, managing multiple concurrent deadlines and priorities.
• Analyze solicitation requirements and evaluation criteria to ensure all submissions are accurate, compliant, and strategically positioned.
• Support pursuit strategy activities, including go/no-go assessments, content planning, and opportunity tracking.
• Collaborate with technical teams, leadership, and consultants to develop persuasive written content, scopes of work, and fee information.
• Oversee proposal production, including layout, editing, and preparation for digital and/or print delivery to ensure timely submission.
• Create and coordinate proposal graphics—including charts, infographics, layouts, and visual brand elements—to communicate technical concepts clearly and enhance visual impact.
• Prepare short-list interview materials, including presentation decks and visual aids, and assist with rehearsal sessions and interview coaching as needed.
• Career marketing activities such as advertising, direct mailing, event planning, award submissions, and conferences.
• Develop, maintain, and improve proposal resources such as boilerplate materials, resumes, project descriptions, templates, and graphic standards.
• Support marketing and sales strategy development and work with regional teams to identify marketplace needs.
• Attend conferences and client meetings/debriefs as necessary.
• Maintain systems and tools to enhance efficiency and effectiveness.
• Follow safe work practices according to standards and report hazards or incidents promptly.

Qualifications

• 5-7 years of relevant experience.
• Bachelor’s degree in marketing, business, communications, or English.
• Experience in creating and coordinating proposals.
• Strong writing, editing, formatting skills, and attention to detail.
• Ability to multitask, prioritize, and work independently or in teams under tight deadlines.
• Excellent interpersonal and communication skills.
• Proficiency in Canva and Microsoft Office.
• Knowledge of architecture and engineering services is a plus but not required.