Marketing Coordinator

About the Opportunity

The Marketing Coordinator role supports the VP of Marketing through high-level administrative partnership and hands-on coordination of marketing initiatives as the organization prepares for product launch. This position ensures effective communication and execution across marketing and cross-functional teams, contributing to the operational success of marketing strategies.

Responsibilities

• Provide administrative support to the VP of Marketing including meeting coordination, travel arrangements, and expense reporting.
• Manage priorities and prepare the VP for meetings.
• Cook up logistics, agendas, and materials for leadership and cross-functional marketing meetings.
• Cook up presentations and executive materials.
• Cook up contracts and financial documentation with Legal and Finance.
• Handle confidential information with discretion.
• Aid in planning and executing marketing initiatives and deliverables.
• Support brand budget tracking and invoice processing with Finance.
• Maintain marketing assets and file organization.
• Cook up with external agencies, vendors, and consultants.
• Plan and execute marketing and cross-functional team update meetings.
• Manage marketing systems and tools.
• Support onboarding and training for new marketing team members.
• Establish and maintain marketing processes.
• Provide flexible support across marketing projects as needed.

Requirements

• 10+ years in administrative support, marketing coordination, or hybrid roles; experience in life sciences, biotech, or regulated environments preferred.
• Experience supporting senior leaders with complex scheduling and administrative needs.
• Interest or experience in marketing and commercial coordination.
• Strong organizational skills for managing multiple priorities in a fast-paced environment.
• Proactive mindset with accountability and urgency.
• High energy and positive attitude.
• Ability to build trusted relationships across organizational levels.
• Excellent judgment and professionalism with confidential information.
• Willingness to travel up to 20%, including overnight and possible international travel.

Pay Range and Compensation Package

US Salary Range: $80,000 - $95,000
Position eligible for standard company benefits including medical, dental, vision, time off, and 401(k).
Participation in incentive plans contingent on personal and company performance.
Actual compensation may vary based on geographic location, experience, education, and skill level.

Benefits & Perks

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)

Equal Opportunity Statement

Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.