Marketing Coordinator

About the role

The Marketing Coordinator provides end-to-end coordination for marketing events and promotions by managing logistics, inventory movement, and vendor support. This role partners with Marketing Communications, Product Planning, Sales, and warehouse teams to ensure timely delivery of materials and seamless execution of tradeshows, regional events, and product-launch activities.

Responsibilities

• Aid in the planning and execution of tradeshows, focusing on ship list preparation and coordination with warehouse for shipments;
• Plan and execute dealer and other smaller/regional DJ events;
• Deliver marketing materials to end-users and 3rd party vendors, including logo guidelines, product descriptions, etc.;
• Cook up inventory requests and track inbound/outbound movements in partnership with warehouse;
• Create loan agreements for artists/organizations, including vendor and events agreements;
• Coordinate shipping of gear to media reviewers during product launches;
• Support the preparation of post event reports;
• Ensure vendor store product displays align with company standards and specifications;
• Manage expense inventory needed for events, show stock or prizes;
• Collaborate with other marketing personnel to accomplish brand initiatives.

Requirements

• High school diploma or equivalency;
• A minimum of four (4) years of marketing experience in event planning;
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.),
• Experience in Google Suite, preferred;
• Experience in Asana (project management software), preferred.

Education and Experience

• Education: High school diploma or equivalency;
• Experience: Minimum of four (4) years of marketing experience in event planning;
• Skills: Strong organizational skills to coordinate logistics, vendors, and on-site execution for events and tradeshows; Accuracy in handling inventory, agreements, and shipment tracking; Effective communicator who works well with internal teams, vendors, and external partners; Ability to troubleshoot event or logistical challenges and provide timely solutions; Ability to manage multiple projects and deadlines with a high degree of accuracy and attention to detail; Familiarity with vendor coordination, loan or event agreement preparation, and cross-functional collaboration with marketing, sales, and warehouse teams; Basic understanding of marketing support processes, promotional material distribution, and product launch coordination; Knowledge of event planning tools and CRM or project management software (e.g., Asana, Trello, Salesforce) is a plus; Basic understanding of marketing processes and campaign execution; An understanding of DJ and EDM culture is preferred, as well as music, live event, or entertainment industry environments.

Other Requirements

• Initiative & Reliability: Able to work independently with minimal guidance, actively identifying and addressing issues, problem-solving, and seeking out opportunities to enhance improve work outcomes. Takes ownership of responsibilities and consistently follows through to completion, demonstrating accountability and dependability.
• Communication: Communicates clearly and effectively in both written and verbal forms. Listens attentively and engages thoughtfully and harmoniously with others. Organizes and delivers information in a clear, professional manner.
• Professionalism & Teamwork: Upholds high standards of integrity, discretion, and adherence to company guidelines. Encourages teamwork by fostering mutual respect, contributing to shared goals, and supporting a positive and inclusive work atmosphere.
• Customer Focus: Demonstrates a commitment to understanding and meeting the needs of customers. Actively seeks feedback, anticipates client requirements, and contributes to delivering high-quality products and services that enhance customer satisfaction.
• Innovation & Continuous Improvement: Embraces a mindset of curiosity and creativity, seeking opportunities to improve processes, products, or services. Encourages experimentation and learning from experiences to drive ongoing enhancement and value creation.

Qualifications

• Skills & Competencies: Strong organizational skills to coordinate logistics, vendors, and on-site execution for events and tradeshows. Accuracy in handling inventory, agreements, and shipment tracking. Effective communicator who works well with internal teams, vendors, and external partners. Ability to troubleshoot event or logistical challenges and provide timely solutions. Ability to manage multiple projects and deadlines with a high degree of accuracy and attention to detail. Familiarity with vendor coordination, loan or event agreement preparation, and cross-functional collaboration with marketing, sales, and warehouse teams. Basic understanding of marketing support processes, promotional material distribution, and product launch coordination. Knowledge of event planning tools and CRM or project management software (e.g., Asana, Trello, Salesforce) is a plus. Basic understanding of marketing processes and campaign execution. An understanding of DJ and EDM culture is preferred, as well as music, live event, or entertainment industry environments.

Skills and Competencies

• Job Knowledge & Technical Ability: Strong organizational skills to coordinate logistics, vendors, and on-site execution for events and tradeshows. Accuracy in handling inventory, agreements, and shipment tracking. Effective communicator who works well with internal teams, vendors, and external partners. Ability to troubleshoot event or logistical challenges and provide timely solutions. Ability to manage multiple projects and deadlines with a high degree of accuracy and attention to detail. Familiarity with vendor coordination, loan or event agreement preparation, and cross-functional collaboration with marketing, sales, and warehouse teams. Basic understanding of marketing support processes, promotional material distribution, and product launch coordination. Knowledge of event planning tools and CRM or project management software (e.g., Asana, Trello, Salesforce) is a plus. Basic understanding of marketing processes and campaign execution. An understanding of DJ and EDM culture is preferred, as well as music, live event, or entertainment industry environments.

Benefits

Comprehensive health, dental, and vision insurance
401(k) with company match
15 days of paid time off, 2 floating holidays, and paid holidays annually
Employee discounts on AlphaTheta and Pioneer DJ products
Professional development and education opportunities
Diverse, inclusive, and music-loving company culture

Pay

$75,000 to $85,000 per year, plus discretionary bonus. (Offered salary is based on a variety of factors, including skills, experience, and qualifications for the role.)

Schedule

Hybrid