Marketing Coordinator

Position Summary

The Marketing Coordinator plays a central role in planning, executing, and supporting all company events, location branding, and marketing operations. This individual is highly organized, detail-oriented, and thrives in a fast-paced environment where they balance multiple priorities. They work both independently and collaboratively, anticipate problems before they occur, and ensure a consistent brand experience across all touchpoints.

Position Responsibilities

• Events Management:
  • Own end-to-end event coordination for trade shows, conferences, and internal company events — including venue research, contract negotiation, vendor management, scheduling, logistics, and setup/teardown
  • Develop and maintain a master events calendar and best-practice playbook to ensure consistent, professional event execution
  • Manage event budgets; track expenses, process invoices, and reconcile actuals against budget post-event
  • Create and manage a trade show lead capture and post-event follow-up process to accurately track ROI from event participation
  • Promote events through appropriate internal and external channels, including social media platforms such as LinkedIn and Facebook, to drive attendance
• Signage & Location Branding:
  • Cook up and maintain a master events calendar and best-practice playbook to ensure consistent, professional event execution
  • Coordinate the design, production, and installation of signage for all company locations, ensuring brand consistency and quality
  • Maintain an up-to-date inventory of all signage assets, including location, condition, and replacement schedule
  • Partner with vendors to source and fulfill signage orders; manage timelines and approvals
  • Support rebranding initiatives or new location openings with signage planning and execution
• Company Store & Branded Merchandise:
  • Manage the company-branded merchandise store, including vendor relationship, product selection, pricing, inventory levels, and fulfillment coordination
  • Ensure branded merchandise aligns with current brand standards and is replenished proactively
  • Cook up and manage a trade show lead capture and post-event follow-up process to accurately track ROI from event participation
• Marketing Expenses & Budget Support:
  • Track, code, and reconcile all marketing department expenses on a monthly basis
  • Process vendor invoices and purchase orders; serve as liaison between the marketing team and finance
  • Aid in budget forecasting and prepare expense reports for the Senior Marketing team
  • Manage vendor co-op programs by coordinating documentation and submissions with product teams
• Collateral, Campaigns & General Marketing Support:
  • Maintain and update marketing collateral; evaluate relevance and coordinate reprints or redesigns with vendors or the internal team as needed
  • Cook up and track all exhibition materials, promotional items, and printed assets, ensuring accurate inventory and proper storage
  • Support the Senior Marketing team in launching and promoting new products and solutions
  • Prepare PowerPoint presentations and supporting documents for meetings and sales initiatives
  • Manage the annual marketing/sales calendar and communicate key dates to relevant stakeholders
  • Perform administrative duties as needed to support marketing operations
• Organizational Collaboration:
  • Strategic Sourcing
  • Internal Marketing Team Members
  • Inside / Outside Sales Team
  • Finance Department
  • Marketing Outsourced Vendors & Signage Suppliers
  • Facilities / Operations Teams (for location signage coordination)

Requirements

• Education & Experience:
  • 5 years of experience in marketing, event coordination, or a related field
  • Experience managing vendor relationships, budgets, and multi-stakeholder projects
  • B2B marketing experience a plus
• Skills & Competencies:
  • Strong organizational skills with a track record of managing multiple projects simultaneously and meeting deadlines
  • Excellent verbal and written communication skills; able to work effectively with both business and creative teams
  • Experience with event management, trade show logistics, and post-event reporting
  • Familiarity with print production and signage processes preferred
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience with project or event management tools (e.g., Asana, Monday.com, or similar) a plus
  • Ability to manage budgets, track expenses, and produce clear financial summaries
  • Self-motivated and capable of independent follow-through with minimal supervision
  • Maintains professional attendance, punctuality, and personal appearance
  • Results-oriented with strong attention to detail