Marketing Coordinator

About the role

The Marketing Coordinator provides administrative and operational support for marketing campaign execution, including asset trafficking, invoice tracking, approval routing, vendor coordination, campaign logistics, marketing settlement preparations and workflow administration. This position collaborates with Marketing staff, internal departments, vendors, media partners, sponsors, artists, and other external partners to support the timely and accurate completion of campaign materials, approvals, and administrative processes.

Responsibilities

• Coordinate the trafficking and distribution of campaign assets, copy, specifications, and delivery instructions.
• Monitor invoices, estimates, supporting documentation, and payment status.
• Route materials for internal and external review, approval, and revision follow‑up.
• Support vendor coordination by confirming specifications, timelines, deliverables, and routine project updates.
• Assist with campaign logistics across print, digital, email, social, outdoor, and media placements.
• Maintain project trackers, shared files, calendars, recap materials, and workflow documentation.
• Compile campaign expense, delivery, and performance information as requested for marketing settlements.
• Coordinate with internal teams and external partners to support accurate and timely project execution.
• Support diversity, equity, accessibility, and inclusion through ongoing learning and inclusive workplace practices.
• Perform other duties as assigned.

Requirements

• Education: Bachelor’s degree in marketing, communications, arts administration, business administration, or a related field preferred.
• Work Experience: Experience supporting marketing campaigns, administrative workflows, asset trafficking, invoice tracking, approval routing, or vendor coordination preferred.
• Managerial Experience: Prior management experience is not required.
• Technical Skills: Proficiency with Microsoft Office required. Strong organization, communication, proofreading, follow‑up, and file‑management skills required. Familiarity with project management tools, shared file systems, invoice processes, and digital asset organization preferred.
• Intangibles: Demonstrated professionalism, sound judgment, attention to detail, initiative, discretion, collaboration, and the ability to manage competing priorities in a deadline‑driven environment.

Pay

Starting at $43,000.