Marketing Coordinator

The Marketing Coordinator plays a key role in advancing PAE's mission to promote sustainable, high-performance design by securing high-caliber projects and clients. This position supports pursuit execution, relationship marketing, and data accuracy in collaboration with the Marketing Lead, Marketing Manager, and cross-disciplinary teams, contributing to PAE’s growth in strategic markets.

About the Company

PAE is an engineering and design firm that turns complex challenges into reality. By leveraging the latest technologies, we solve problems in unique ways, and our designs enable buildings and communities to be more resilient and efficient. PAE is trusted by our clients in every aspect of a project's lifespan, from idea to occupancy. We set ambitious goals backed by analysis to significantly conserve water and energy while balancing costs and long-term operational needs. As a B Corp, we measure success by the benefits our projects provide to our clients, our communities, and our planet. We embrace innovation, transparency, sustainability, and lifelong curiosity.

Founded in 1967, PAE is a leading sustainable engineering and consulting firm on a mission to deliver clean air, energy, and water for all. We specialize in mechanical, electrical, and plumbing engineering, building performance analysis, technology design, and lighting design (LUMA). Our portfolio includes over 100 LEED Platinum projects as well as dozens of projects that have either achieved or are pursuing the Living Building Challenge, Passive House, Architecture 2030, Carbon Neutral, Net Zero Energy, and Net Zero Water.

Responsibilities

• Develop working relationships with Project Managers, technical staff, marketing teammates, and external partners in support of project pursuits and business development activities
• Develop the ability to anticipate pursuit needs by reviewing RFQs/RFPs, pursuit briefs, and deadlines, and by interpreting input from Project Managers and technical teams
• Track public and subscription-based leads; prepare Go/No-Go summaries and support outreach coordination for seller-doers
• Coordinate the collection, organization, and version control of pursuit materials, including resumes, project descriptions, and subconsultant information
• Prepare qualifications and proposal deliverables with strong attention to detail, responsiveness, and adherence to PAE brand and quality standards
• Provide quality control review of marketing materials, including formatting, proofreading, and conformance with PAE graphical and content standards
• Coordinate and support the development of interview and presentation materials, including slide decks and visual content, in collaboration with Graphics and Communications teams
• Enter, update, and maintain accurate project, pursuit, and contact information within Deltek Vantagepoint and other marketing systems
• Coordinate and track pursuit schedules, deadlines, and action items to support timely completion and submission
• Assist with marketing events and special initiatives as assigned
• Provide support to Senior Marketing Coordinators and Marketing Management as assigned
• Perform other duties as assigned

Requirements

• Bachelor’s degree in Communications, Marketing, Journalism, or related field
• 1–2 years of relevant experience, ideally in an A/E/C or mission-driven environment
• Exposure to or interest in sustainability, architecture, or engineering communications is a plus
• Team player with strong written, verbal, interpersonal communication, and organizational skills
• Reliable and flexible in style of work
• Ability to prioritize deadlines and tasks with a positive attitude
• Talent for juggling multiple deadlines and working closely with others
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe InDesign
• Experience with database and CRM systems, Deltek preferred

Benefits

• Employer-paid health insurance (medical, dental, vision)
• Annual 401k profit sharing based on company profit and account contribution
• Professional development reimbursements including state registration and professional association dues
• Employer-paid commuter/parking stipend
• Cell phone stipend
• Life insurance and disability benefits
• Hybrid work schedule
• Employee Assistance Program
• 9 paid holidays including an additional employee-selected day
• Paid time off for sick leave, family leave, community service, holidays, and vacation

Pay

Hiring base salary range: $56,700–$73,700 annual. This position is eligible for time-and-a-half overtime pay. The base salary is one component of PAE’s competitive compensation package for employees. We take into consideration a variety of factors including but not limited to skills, abilities, experience, education, credentials, internal equity, and geographic location in determining the exact salary offered. At PAE, employees are eligible for annual compensation reviews based on performance and business needs.