Marketing Coordinator

Who We Are

Nicolaides Fink Thorpe Michaelides Sullivan LLP is a preeminent insurance coverage law firm dedicated to representing the interests of the insurance industry globally. Our attorneys handle high-exposure coverage disputes in federal and state courts, as well as international arbitration panels.

Key Responsibilities

• Market Reputation & Recognition:

  • Coordinate and track awards, rankings, and recognition submissions.
  • Avoid repetitive tasks and ensure timely completion of all deadlines.
  • Support attorney, office, and practice needs.
  • Contribute to enhancing the firm's visibility, client experience, and market position.

• Communications & Content:

  • Draft, edit, proofread, format, and help maintain routine website and digital content.
  • Create social media graphics, event invitations, presentations, and other visual assets.
  • Maintain organized content files, image assets, templates, and related communications materials.

• Business Development & Client Growth:

  • Aid in creating client-facing materials, including pitch decks, RFP/RFI responses, matter-specific collateral, attorney credentials, and practice materials.
  • Research industry trends, client initiatives, prospects, conferences, organizations, and business development opportunities.
  • Track business development follow-up items, deadlines, materials, and related action steps.

• Events, Sponsorships & Client Engagement:

  • Coordinate logistics for firm-hosted events, including client training programs, internal events, receptions, and other client-facing programs.
  • Create and coordinate event materials, including invitations, RSVP forms, attendee lists, reminders, nametags, signage, presentations, and related collateral.
  • Manage event timelines, RSVPs, materials, logistics, attendance tracking, and follow-up communications.
  • Track sponsorship deliverables, event outcomes, attendance, client engagement, and related follow-up items.

• Marketing Operations & Infrastructure:

  • Prepare, format, and help maintain marketing collateral, templates, checklists, working files, internal resources, and reusable materials.
  • Support the implementation and ongoing maintenance of the firm's contact management system.
  • Maintain accurate contact lists and the firm's email marketing database, including list segmentation, distribution workflows, subscription mechanisms, and campaign tracking.
  • Support reporting and analytics related to email campaigns, website content, events, sponsorships, and other marketing initiatives.
  • Avoid repetitive tasks and ensure timely completion of all deliverables.

Qualifications

• Bachelor’s degree in marketing, communications, graphic design, or related field.
• 3 to 5 years of experience in marketing, communications, business development, or a related professional services environment; law firm or professional services experience strongly preferred.
• Strong writing, editing, proofreading, and verbal communication skills, with the ability to develop compelling marketing content and support the creation of client-facing marketing materials across a variety of formats.
• Strong project coordination skills, including the ability to track deadlines, manage follow-up, organize details, and move multiple workstreams forward simultaneously.
• Strong visual communication and graphic design skills, including proficiency with PowerPoint and Canva; experience with Adobe Creative Suite preferred.
• Proficiency with Microsoft Office; experience with CRM/contact-management systems, email marketing tools, website CMS platforms, event platforms, or project management tools is a plus.
• High attention to detail and strong organizational skills.
• Ability to manage multiple projects, deadlines, and competing priorities in a fast-paced environment.
• Proactive, self-motivated, and able to anticipate needs and take initiative.
• Ability to work collaboratively and professionally with attorneys, business professionals, operational teams, vendors, and firm leadership.
• Professionalism, discretion, sound judgment, ability to handle confidential information, and a client-service mindset.
• Ability to occasionally assist with event setup and breakdown, and transport marketing materials, event supplies, and promotional items weighing up to 25 pounds.