Marketing Coordinator

About the role

Lerch Bates is seeking a Marketing Coordinator to support proposal development, marketing initiatives, document design, and project coordination for our Architectural Design team. This role plays a critical part in creating polished, professional, and visually compelling client-facing materials while supporting business development and project delivery efforts.

Responsibilities

• Support the preparation and submission of proposals, qualifications packages, RFP responses, RFQs, RFIs, and interview presentations
• Cook up proposal schedules, collect content, produce documents, and deliver final versions
• Format, edit, and produce high-quality documents using Microsoft Word, PowerPoint, Excel, Adobe InDesign, and related software
• Maintain proposal content libraries, resumes, project profiles, and marketing assets
• Aid in business development initiatives and pursuit tracking
• Design and develop marketing collateral, brochures, project sheets, presentations, infographics, and other client-facing materials
• Maintain and enhance company templates to ensure consistency, professionalism, and brand alignment
• Create visually compelling documents that effectively communicate technical information
• Serve as a subject matter expert for document formatting, layout, and visual presentation
• Troubleshoot and improve Microsoft Word templates, styles, formatting standards, and document functionality
• Perform quality control reviews of proposals, reports, presentations, and project documents
• Ensure consistency in grammar, formatting, branding, graphics, and overall document quality
• Manage document standards and best practices across the department
• Track project and proposal information within Deltek and other business systems
• Support contract administration and project documentation activities
• Absorb and distribute Certificates of Insurance (COIs) and project compliance documentation
• Organize and maintain electronic project files and marketing resources
• Support consultants, project managers, and leadership with project coordination and administrative needs
• Assist with special projects and operational initiatives as assigned

Requirements

The ideal candidate will have:

• An associate's or bachelor's degree in Marketing, Graphic Design, Communications, Business Administration, English, Journalism, or a related field preferred
• 2+ years of experience in marketing coordination, proposal coordination, graphic design, business development support, or a related role
• Advanced proficiency in Microsoft Word, including styles, templates, formatting, document automation, and large-document management
• Proficiency with Adobe InDesign required; experience with Photoshop and Illustrator preferred
• Strong visual design skills with an eye for layout, typography, branding, and presentation quality
• Excellent business writing, editing, proofreading, grammar, and communication skills
• Exceptional attention to detail and commitment to producing polished, high-quality work
• Strong organizational skills with the ability to manage multiple deadlines and competing priorities
• Intermediate proficiency in Microsoft PowerPoint, Excel, Outlook, and SharePoint
• Experience with Deltek, CRM systems, proposal management platforms, or project management software preferred
• Experience supporting architecture, engineering, construction (AEC), consulting, design, or professional services firms strongly preferred

Qualifications

The following qualifications are desired:

• Advanced proficiency in Microsoft Word, including styles, templates, formatting, document automation, and large-document management
• Proficiency with Adobe InDesign required; experience with Photoshop and Illustrator preferred
• Strong visual design skills with an eye for layout, typography, branding, and presentation quality
• Excellent business writing, editing, proofreading, grammar, and communication skills
• Exceptional attention to detail and commitment to producing polished, high-quality work
• Strong organizational skills with the ability to manage multiple deadlines and competing priorities
• Intermediate proficiency in Microsoft PowerPoint, Excel, Outlook, and SharePoint
• Experience with Deltek, CRM systems, proposal management platforms, or project management software preferred
• Experience supporting architecture, engineering, construction (AEC), consulting, design, or professional services firms strongly preferred

Skills

The following skills are desirable:

• Advanced proficiency in Microsoft Word, including styles, templates, formatting, document automation, and large-document management
• Proficiency with Adobe InDesign required; experience with Photoshop and Illustrator preferred
• Strong visual design skills with an eye for layout, typography, branding, and presentation quality
• Excellent business writing, editing, proofreading, grammar, and communication skills
• Exceptional attention to detail and commitment to producing polished, high-quality work
• Strong organizational skills with the ability to manage multiple deadlines and competing priorities
• Intermediate proficiency in Microsoft PowerPoint, Excel, Outlook, and SharePoint
• Experience with Deltek, CRM systems, proposal management platforms, or project management software preferred
• Experience supporting architecture, engineering, construction (AEC), consulting, design, or professional services firms strongly preferred

Benefits

At Lerch Bates, you will enjoy:

• Competitive compensation
• Health, dental, and vision insurance
• Paid time off (starting at 17 days annually)
• 9 paid holidays
• 401(k) with employer match
• Employee Stock Ownership Program (ESOP)
• Paid parental leave
• Professional development and tuition reimbursement
• Performance-based incentives and bonuses
• Employee assistance and wellness programs

Pay

Salary range: $50,000 - $60,000 annually

Schedule

Full-time position