Marketing Coordinator

About the Role

KPFF is hiring a full-time Marketing Coordinator to join our structural engineering division in Portland, Oregon. The ideal candidate is ambitious, thoughtful, creative, and detail-oriented. This role will compile content, maintain consistency across channels, and help create materials and collateral to support our firm's qualification, proposal, pursuit, recruiting, and marketing initiatives.

You will thrive in this job if you find joy in working with a close-knit team, understand the need for ongoing prioritization, appreciate the balance of autonomy and feedback, and enjoy a collaborative and deadline-driven environment. This is NOT a good fit if you need a lot of defined processes, prefer siloed work environments, or have difficulty managing multiple concurrent deadlines.

This full-time, in-person position focuses heavily on copyediting and content coordination and interacts with all levels of the firm, as well as clients and subconsultants.

Responsibilities

• Coordinate, copyedit, and format subconsultant qualification requests and client deliverables
• Support development of proposal submissions through direct collaboration with technical staff, project managers, and other marketing team members
• Maintain the marketing database (Cosential); input and update client, project, and other supporting information
• Maintain content library, including previous proposals, boilerplates, and visuals
• Prepare and create written and graphic materials for internal and external audiences; including presentations, advertisements, articles, brochures, press releases, and other promotional collateral
• Coordinate awards competition entries; ensure compliance with award requirements
• Support internal communications efforts
• Coordinate specialized consultants (photographers, videographers, etc.)
• Maintain staff registrations and professional staff licensures
• Assist in the coordination of internal events (quarterly meetings, annual community and client events, food drives, internal company culture events, exhibits and conferences)

Qualifications

• Bachelor's Degree in English, Marketing, Journalism, Communications, Education, Business or other relevant major OR a related combination of education and experience
• Minimum of 3 years professional experience in marketing; architecture, engineering, or construction industries are a plus
• Excellent writing, proofreading, editing, and document production skills; strong attention to detail
• Strong analytical and organizational skills, with an ability to multi-task and manage time effectively
• Ability to work under tight deadlines and handle multiple assignments concurrently
• Proficient in Adobe Creative Suite (InDesign, Illustrator, Photoshop), Microsoft (Word, Excel, Powerpoint)
• Experience capturing and maintaining data in a database (Cosential, or similar system such as Salesforce, and Ajera, or Deltek a plus)
• Excellent communication skills, and a desire to learn

Compensation

• Base pay range of $31.00 - $36.00/per hour, based on qualifications and prior experience
• Overtime paid at time-and-a-half with regular opportunity for overtime available
• Biannual profit-sharing (bonus) structure

Benefits

• Flexible schedule options (assessed after one year of employment)
• 401(k) retirement savings plan with employer contribution (regardless of employee contribution)
• Separate vacation and sick leave
• Professional development provisions
• Tuition reimbursement plan
• Health insurance (PPO or HSA)
• Additional HRA/FSA options
• Dental insurance
• Vision insurance
• Life insurance
• Paid family leave
• Short- and long-term disability insurance
• Employee assistance programs
• Paid holidays (including two floating holidays)

Perks

• Free secure bike parking
• Transit pass stipend (50%)
• On-site fitness center
• Technical educational sessions
• Monthly social events
• Corporate company culture events (winter parties, summer picnics, etc.)
• Office committee opportunities
• Community projects participation
• Offsite retreats