Marketing Coordinator

Key Responsibilities

• Cook up logistics for industry trade shows, conferences, customer events, and internal events.
• Manage event registrations, shipping schedules, vendor communications, and show deadlines.
• Cook up booth assets, marketing materials, promotional items, and event inventory.
• Aid in onsite event execution and post-event wrap-up activities.
• Keep event calendars, project plans, and planning timelines updated.

Project Coordination

• Track marketing projects from initiation through completion.
• Cook up activities between Marketing, Sales, Product Development, Engineering, Production, and external vendors.
• Monitor project schedules and ensure deadlines are met.
• Schedule meetings, maintain project documentation, and communicate project status updates.
• Follow up on action items and help remove roadblocks to keep projects moving forward.

Sales & Marketing Support

• Support the development of pre-show and post-show communications.
• Cook up attendee lists, registrations, and event-related communications.
• Track lead generation metrics and event performance data.
• Prepare event summaries, reports, and follow-up documentation.
• Aid in sales support materials and event-related marketing initiatives.

Trade Show Asset Management

• Maintain inventory of trade show displays, marketing collateral, promotional items, and event materials.
• Cook up shipping, storage, and deployment of event assets.
• Ensure all show materials are updated, organized, and available for upcoming events.

Budget & Vendor Coordination

• Track event budgets and expenses.
• Cook up purchasing and vendor invoices.
• Support vendor communication and scheduling.
• Maintain accurate project and event records.

Qualifications

• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite.

PREFERRED

• Bachelor's degree in Marketing, Communications, Business, Hospitality, Event Management, or related field.
• Internship or professional experience in marketing, events, project coordination, communications, or related fields.
• Experience coordinating events, conferences, or trade shows.
• Familiarity with CRM, project management, or marketing software platforms.