Marketing Coordinator

About the role

In the role of Marketing Coordinator, we'll count on you to:

• Coordinate with business development leaders, project managers, and other technical staff to prepare persuasive proposals, statements of qualifications, brochures, presentations, and other materials relating to business development.
• Support proposal team meetings, review sessions, and interview preparation to develop strategic messaging.
• Write and edit marketing proposal documents, as well as develop and coordinate graphics and layout.
• Support client development teams with marketing activity planning, research, and data management.
• Consistently maintain pursuit and project information in our customer relationship management (CRM) database, along with resumes, project descriptions, and photography.
• File pursuit materials upon submittal in accordance with HDR guidelines.
• Support pursuit teams in developing persuasive proposal and interview materials.
• Maintain accurate project and resume data in business development systems.
• Arrange for professional photography on projects.
• Support development of annual and long-term strategic plans within established company direction and goals, including creating growth initiatives and prioritizing strategic investments.
• Support implementation of key growth initiatives and investments as defined in annual and long-term strategic plans.
• Support development and implement of client plans, including long-term strategies to capture market share, as assigned.
• Support solicitation of formal client feedback.
• Administer implementation of the go/no-go decision process in accordance with HDR’s Matrix of Authority.
• Support implementation of strategies that elevate HDR’s brand and technical talent with industry associations.
• Support creation of marketing collateral to support business development efforts.
• Support fulfilling conference sponsorship benefits, as needed.
• Support development of engaging internal communications content (announcements, presentations, videos, webinars).
• Maintain inventory of branded materials used for client visits, conferences and recruiting.

Responsibilities

Coordinate with business development leaders, project managers, and other technical staff to prepare persuasive proposals, statements of qualifications, brochures, presentations, and other materials relating to business development.

Support proposal team meetings, review sessions, and interview preparation to develop strategic messaging.

Write and edit marketing proposal documents, as well as develop and coordinate graphics and layout.

Support client development teams with marketing activity planning, research, and data management.

Consistently maintain pursuit and project information in our customer relationship management (CRM) database, along with resumes, project descriptions, and photography.

File pursuit materials upon submittal in accordance with HDR guidelines.

Support pursuit teams in developing persuasive proposal and interview materials.

Maintain accurate project and resume data in business development systems.

Arrange for professional photography on projects.

Support development of annual and long-term strategic plans within established company direction and goals, including creating growth initiatives and prioritizing strategic investments.

Support implementation of key growth initiatives and investments as defined in annual and long-term strategic plans.

Support development and implement of client plans, including long-term strategies to capture market share, as assigned.

Support solicitation of formal client feedback.

Administer implementation of the go/no-go decision process in accordance with HDR’s Matrix of Authority.

Support implementation of strategies that elevate HDR’s brand and technical talent with industry associations.

Support creation of marketing collateral to support business development efforts.

Support fulfilling conference sponsorship benefits, as needed.

Support development of engaging internal communications content (announcements, presentations, videos, webinars).

Maintain inventory of branded materials used for client visits, conferences and recruiting.

Requirements

Preferred Qualifications:

• Bachelor’s degree in Marketing, Business Communications, Journalism, Graphic Design, or a combination of education and relevant experience.
• A minimum of 1 year document layout and production experience.
• Previous experience in the A/E industry strongly desired.
• Demonstrated “self-starter” with a history of completing tasks with limited oversight.
• Ability and desire to engage with others in-person, including traveling to other HDR NY/NJ offices, as needed.
• Local candidates preferred.

Required Qualifications:

• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
• Proficient in Adobe Creative Cloud applications, including InDesign.