Marketing Coordinator

About the role

A Marketing Coordinator to provide temporary, full-time administrative and execution support for the Marketing department. This role will focus on carrying out day-to-day marketing tasks tied to EyeSouth's practice acquisitions, rebranding projects, TIN migrations, and doctor offboarding, working closely with the VP of Marketing to keep ongoing initiatives on track.

Responsibilities

• Execute marketing workstream tasks tied to affiliate acquisitions, rebranding projects (Co-Branding and Full Rebranding), and TIN migrations, following established EyeSouth playbooks and checklists.
• In partnership with the PA, coordinate signage updates (exterior and interior) for new, rebranded, or consolidated practice locations, including working with vendors on ordering and installation timelines.
• Work with the Graphic Designer to update logos, visual assets, and brand elements across websites, print materials, digital platforms, and signage in line with approved brand guidelines.
• Work with digital partners to maintain and update practice directory listings and location information on the ESP website and affiliate websites to reflect new practices, name changes, or address updates.
• Coordinate distribution of press releases, blog posts, and social media graphics announcing acquisitions, rebrands, or new locations.
• Ensure email signatures, patient-facing forms, and other collateral are updated to reflect current brand names and legal entity information.
• Assist in the preparation and distribution of patient email communications and referring provider notices related to brand, ownership, or practice changes.
• Support internal/employee-facing communications and materials during rebranding or integration projects.
• Assist with maintaining or transitioning marketing platform accounts (e.g., Hootsuite, Brevium, SolutionReach) as affiliates consolidate or transition brands.
• Track project timelines and task completion across marketing checklists (e.g., Smartsheet templates) for active acquisition, rebrand, and TIN migration projects.
• Ensure timely delivery and execution of tasks so as not to delay other departments from executing their tasks.

Requirements

• Bachelor's degree preferred (Marketing, Communications, Business, or related field), or equivalent years of experience.
• 2-4 years of experience in a marketing coordinator, marketing administrator, or similar administrative/operations support role.

Skills

• Strong organizational skills with the ability to manage multiple concurrent projects and deadlines.
• Excellent written and verbal communication skills.
• Comfortable working with vendors and cross‑functional stakeholders (Operations, IT, HR, Compliance, RCM, Accounting & Finance).
• Experience with social media management tools, website content management systems, or project tracking tools (e.g., Smartsheet) is a plus.
• Healthcare, multi‑site, or multi‑location business experience is a plus but not required.

Benefits

• Medical, Dental, Vision
• 401(k) with match
• HSA/FSA
• Telemedicine
• Generous PTO package
• Employee discounts and perks
• Employee Assistance Program
• Group Life/AD&D
• Short‑Term Disability Insurance
• Long‑Term Disability Insurance

Schedule

Temporary, full‑time position.