Marketing Coordinator

Essential Responsibilities

• Prepares a wide variety of correspondence, documents, financial statements, reports and other materials.
• Reviews finished materials for completeness, accuracy, compliance with policies and procedures, and for correct English and grammar usage.
• Receives and screens telephone calls and visitors; provides information, which may require the use of judgment or the interpretation of policies and procedures.
• Maintains department’s budget, including issuing purchase orders and requisitions for payment, tracking expenses, processing invoices for payment, verifying payment and auditing annual expenditure reports for accuracy.
• Ensures accuracy of District’s transit signage program, including identifying affected signage, updating and producing signage, proofreading signage, ensuring signage is posted and removed in a timely manner and maintaining office records related to the program.
• Manage Lost & Found tag program, including maintaining the delivery/inventory information and reordering tags when inventory gets low.
• Completes projects accurately from brief oral or written instructions.
• Works closely with others so that assigned correspondence and projects are completed in a timely manner, including keeping appropriate staff apprised of project status and activity.
• Organizes and maintains department files, records and databases.
• Counsels and independently carries through a variety of assigned special projects related to the activities of the department.
• Provides administrative support to the Marketing and Communications department staff.
• Processes fundraiser donation requests.
• Orders office supplies for the department.

About the Role

The position is located on-site at the Golden Gate Bridge, Highway and Transportation District in San Rafael, CA. The position is open to candidates who are currently employed by the District or have been previously employed by the District.