Marketing Campaign Coordinator

About the role

On The Stage is looking for a highly organized, detail-oriented Marketing Campaign Coordinator to execute integrated campaigns that generate demand, engage prospects, and contribute to pipeline growth. This is a hands-on role for an early-career marketer who enjoys turning plans into polished, measurable campaigns. You will coordinate email and webinar programs, manage day-to-day campaign operations in HubSpot, collaborate with our paid digital advertising agency partner, support social distribution, and monitor performance across HubSpot and Salesforce. The ideal candidate combines strong project management and communication skills with curiosity about marketing technology and data. You do not need to arrive as an expert in every system, but you should be comfortable learning new platforms, troubleshooting execution issues, and using performance data to improve your work.

Responsibilities

• Build, test, schedule, and deploy prospect and customer email campaigns in HubSpot.
• Maintain campaign calendars and coordinate copy, creative, audience lists, segmentation, approvals, and launch dates.
• Create and maintain lists, workflows, forms, landing pages, and campaign records.
• Perform quality assurance across links, personalization, formatting, suppression logic, tracking, and mobile rendering before launch.
• Monitor deliverability, opens, clicks, conversions, and downstream lead and pipeline performance.
• Support segmented, lifecycle, sponsored, and re-engagement email programs.
• Coordinate webinar campaigns from initial setup through post-event follow-up.
• Build registration pages, forms, confirmation and reminder emails, attendee lists, and on-demand follow-up campaigns.
• Manage webinar logistics, including speaker coordination, rehearsals, recordings, and attendee reporting.
• Ensure registrant and attendee data flows accurately into HubSpot and Salesforce.
• Publish recordings and coordinate post-webinar email, social, and sales follow-up.
• Coordinate with associations and vendor partners to secure OTS presence at industry events.
• Manage logistics for attending, such as booth shipping, giveaways swag orders, and printed materials to ensure orderly arrival and sufficient quantities.
• Receive or generate