Marketing Assistant/Coordinator III [AQ-18782]
About the role
Join a global leader in the beauty and cosmetics industry, renowned for creating innovative products that inspire self-expression and confidence. This organization, with a rich history of iconic brands and a commitment to pioneering trends, is shaping the future of beauty worldwide. Partnering with Aquent, you will contribute to a legacy of creativity and excellence, impacting millions of consumers globally through groundbreaking initiatives. Step into a pivotal role where your organizational prowess and strategic coordination will directly empower creative visionaries, bringing groundbreaking beauty initiatives to life. As a cornerstone of the creative team, you will ensure every project flows seamlessly from concept to dazzling completion, making a tangible impact on beloved brands and connecting with audiences around the globe. Your hands-on coordination in managing workflows, tracking assets, and maintaining crucial financial oversight will directly contribute to the efficiency and success of high-impact creative endeavors.
Global beauty company specializing in cosmetics, skincare, haircare, and fragrance. Operates with a strong focus on innovation, sustainability, and diversity, offering workers opportunities to work with leading brands, cutting-edge research, and a fast-paced, dynamic environment. The company values creativity, entrepreneurship, and professional growth, making it an exciting place for those passionate about beauty, marketing, science, and digital transformation.
Responsibilities
- Partner with Creative Leads to track all Purchase Orders (POs).
- Manage and maintain Creative Budget Trackers, spend, and financial reports.
- Lead weekly to monthly interfaces with Finance to discuss budget status, trends, and forecasts.
- Maintain the day-to-day budget tracker and organized records of budget status across active projects.
- Flag discrepancies or potential overages to Creative Leads as needed.
- Maintain and update copy sheets across active projects.
- Support the organization and upkeep of creative briefs.
- Help ensure copy and brief details stay current and accessible to the team.
- Track incoming creative assets from external vendor partners, logging what has been received and what is outstanding.
- Flag missing or delayed assets to Creative Leads to keep production on schedule.
- Track retouching requests and status, ensuring deliverables are progressing and flagging delays.
- Maintain an organized record of asset and retouching status across active projects.
- Act as a communication liaison between Creative, Brand Marketing, Brand Activation, Finance, and other cross-functional partners.
- Coordinate feedback and approvals from stakeholders to keep projects moving forward.
- Help ensure alignment on project timelines, deliverables, and priorities.
- Provide general operational support for the Creative Team.
- Coordinate team supplies, shared creative room upkeep, and equipment needs.
- Assist with logistics such as freight shipments, storage organization, and presentation materials.
- Support ad hoc projects including presentations, sales meetings, and retailer activations.
- Assist with calendar and timeline maintenance.
- Assist with coordinating external vendors for outsourced creative projects when needed.
- Track vendor timelines and deliverables to ensure alignment with project schedules.
- Serve as a point of contact for routine vendor or sourcing-related questions.
Requirements
- 3-5 years of experience supporting creative teams in coordination, creative operations, or marketing operations roles.
- Strong communication and collaboration skills.
- Detail-oriented with strong follow-through and problem-solving ability.
- Ability to manage multiple priorities in