Marketing and Events Coordinator

Main Responsibilities

• Maintain and organize marketing materials, branded templates, brochures, signage, presentations, promotional items, photo/video assets, and other company materials.
• Auxiliary in formatting, proofreading, editing, and preparing internal and external materials to support consistency, professionalism, and alignment with DMS brand standards.
• Support the preparation of customer-facing, employee-facing, leadership, and stakeholder materials as requested.
• Coordinate printing, ordering, shipping, inventory, and distribution of marketing materials, promotional items, event supplies, and branded assets.
• Maintain organized files, templates, contact lists, vendor information, photo libraries, and recurring marketing deliverables.

Events, Visits & Employee Engagement

• Coordinate hotel reservations, lodging logistics, transportation, meeting space, catering, visitor schedules, room setup, materials, and related arrangements for special events and incoming guests.
• Provide onsite event oversight and day-of support in collaboration with internal stakeholders, including the DMS Enthusiasts Committee and other event teams.
• Support planning and execution for employee engagement activities, company celebrations, visitor experiences, and internal events.
• Aid onsite in Chesapeake with photography and videography for internal and external use.
• Help ensure events are well-organized, professional, welcoming, and reflective of DMS culture and brand.

Trade Show & External Event Coordination

• Support trade show and external event planning, including registration, booth preparation, shipping/logistics, materials ordering, vendor coordination, travel support, setup, tear-down, and post-event follow-up.
• Track trade show requirements, deadlines, attendee information, shipments, booth assets, promotional materials, and related deliverables.
• Cook up event briefing materials, attendee lists, schedules, talking points, and other support materials as directed.
• Maintain trade show and event records, including vendor contacts, lessons learned, recurring deadlines, and inventory of reusable materials.

Administrative & Project Coordination

• Track marketing, event, and brand-related projects to help ensure deadlines, approvals, and deliverables are met.
• Cook up with internal departments, vendors, external partners, and employees to confirm attendance, timelines, materials, requirements, and follow-up items.
• Support scheduling, purchasing, invoice coordination, materials ordering, meeting preparation, and other administrative tasks related to marketing and events.
• Provide administrative support for leadership communications or external partner coordination as requested, such as scheduling meetings, organizing materials, preparing agendas, and tracking action items.
• Help maintain calendars, project trackers, event plans, communication plans, and related documentation.

Qualifications and Working Conditions

• Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or a related field preferred; or 5 years relevant experience.
• This position requires onsite presence in Chesapeake, Virginia.
• Occasional support outside standard business hours may be required for company events, executive visits, trade shows, or other scheduled activities.
• Occasional travel may be required to support trade shows, customer events, or other company activities.