Marketing and Events Coordinator

About the role

The Marketing and Events Coordinator plays a crucial role in Bee Window's event program, which contributes approximately 10% of the company's revenue. This position oversees 30 to 40 events annually, from securing prime booth placements to managing show logistics and budgets. Additionally, this role supports the Director of Marketing in coordinating marketing initiatives.

Responsibilities

• Plan and coordinate 30 to 40 events annually, including show logistics, hotel bookings, and administrative event planning
• Manage the day-to-day scheduling and performance of the part-time event team
• Contact event managers to secure prime booth placements for each show
• Own the events budget, with authority to allocate spending across shows and track costs by show
• Recruit and interview for event staff positions
• Conduct training sessions ahead of major shows and provide field coaching and support to team members
• Monitor individual team member performance and provide field support when needed
• Recruit and interview for part-time event staff positions alongside the Director of Marketing
• Provide weekly reporting on team performance metrics and event outcomes
• Support the Director of Marketing in coordinating the development and distribution of marketing materials (mailers, email campaigns, and event collateral)
• Coordinate with external media vendors to provide monthly marketing materials, ensuring all creative assets are delivered accurately and on schedule

Requirements

• Bachelor's degree in marketing, communications, or a related field is required
• 3+ years of experience in a management or leadership role is required; backgrounds in event coordination, team leadership, or other people-focused roles are a plus
• Strong organizational and administrative skills with the ability to manage multiple shows, timelines, and budgets at once is required
• Excellent verbal and written communication skills, with the ability to build positive relationships with vendors, event partners, team members, and customers
• Event management or event coordination experience is preferred; open to any industry background
• Flexibility, adaptability, and the ability to respond positively to constructive feedback is required
• Budget management experience is preferred
• CRM experience is a plus

Pay

$60,000 to $65,000 base salary plus 10% annual bonus

Schedule

Hybrid: 4 days a week in office in Fishers, Indiana, with Fridays remote; travel to events as needed