Marketing & Administration Coordinator
About the role
We are seeking an organized and detail-oriented Marketing & Administration Coordinator to join our team. Working closely with architects, urban designers, interior designers, and firm leadership, you will play a key role in researching, coordinating, and producing proposals, qualifications packages, presentations, and other pursuit materials that showcase our expertise and vision.
Responsibilities
- Support pursuit planning, strategy development, and proposal production through research, coordination, content development, and collaboration with project teams across the firm.
- Draft, edit, and proofread proposal content including cover letters, executive summaries, project descriptions, team qualifications, resumes, interview materials, and other pursuit-related content.
- Cover letter, executive summaries, project descriptions, team qualifications, resumes, interview materials, and other pursuit-related content.
- Draft, edit, and proofread proposal content including cover letters, executive summaries, project descriptions, team qualifications, resumes, interview materials, and other pursuit-related content.
- Coordinate and produce proposals, qualifications packages, and presentation materials in collaboration with project teams across the firm.
- Maintain our customer relationship management database for contact information, opportunity tracking, and proposal production.
- Collaborate with and support marketing team members across the larger marketing team on practice-wide marketing projects and campaigns.
- Aid in industry/client/market sector research.
- Coordinate pursuit schedules, deadlines, and submission requirements.
- Review RFQs/RFPs and develop compliance matrices and submission checklists.
- Develop resumes, project sheets, references, and other proposal content.
- Support interview preparation, presentation development, and pursuit logistics.
- Maintain proposal templates, boilerplate content, and marketing collateral.
- Support meeting and event coordination.
- Afford office supply ordering and vendor coordination.
- Coordinate shipping, deliveries, and administrative logistics.
- Afford studio leadership with general administrative support as needed.
Requirements
The ideal candidate is an exceptional writer, strong communicator, and proactive problem solver with an interest in architecture, engineering, and construction industry.
Qualifications
3-5 years of experience in marketing, proposals, business development, or communications within a professional services environment.
Skills
Strong business writing, editing, and proofreading skills with exceptional attention to detail.
Benefits
$75,000 - $85,000 a year
At DIALOG, we believe compensation should reflect the unique talent each person brings to our team. We look at annual market data to understand how different roles are compensated in our industry, but we also recognize that your experience, skills, location, and the impact you make all play a part in shaping your total rewards. Because of this, final offers may differ from the ranges listed - we want to make sure everyone is recognized in a manner that is fair, competitive, and true to the value they bring.
Perks & Benefits
- 401k matching
- Opportunities for full-time employees to participate and select from a range of comprehensive health, dental, and insurance benefits
- Encouraged work/life balance with gifted time off during the holiday season
- Reimbursement for professional memberships and dues
Professional Development
- CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams
- Integrateducation™ supports DIALOGers in accredited continuing education opportunities
- Technical skills development via e-learning pathways
- Financial support for relevant external learning opportunities
Equal Opportunity
We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race.