Marketing & Administration Coordinator

About the role

We are seeking an organized and detail-oriented Marketing & Administration Coordinator to join our team. This position plays a key role in supporting marketing and business development efforts, while contributing to the day-to-day administration of our studio.

Responsibilities

• Support pursuit planning, strategy development, and proposal production through research, coordination, content development, and collaboration with project teams across the firm.
• Draft, edit, and proofread proposal content including cover letters, executive summaries, project descriptions, team qualifications, resumes, interview materials, and other pursuit-related content.
• Cover letter, executive summary, project description, team qualifications, resumes, interview materials, and other pursuit-related content.
• Draft, edit, and proofread proposal content including cover letters, executive summaries, project descriptions, team qualifications, resumes, interview materials, and other pursuit-related content.
• Coordinate and produce proposals, qualifications packages, and presentation materials in collaboration with project teams across the firm.
• Maintain our customer relationship management database for contact information, opportunity tracking, and proposal production.
• Collaborate with and support marketing team members across the larger marketing team on practice-wide marketing projects and campaigns.
• Aid in industry/client/market sector research.
• Coordinate pursuit schedules, deadlines, and submission requirements.
• Review RFQs/RFPs and develop compliance matrices and submission checklists.
• Develop resumes, project sheets, references, and other proposal content.
• Support interview preparation, presentation development, and pursuit logistics.
• Develop resumes, project sheets, references, and other proposal content.
• Support interview preparation, presentation development, and pursuit logistics.
• Develop resumes, project sheets, references, and other proposal content.
• Support interview preparation, presentation development, and pursuit logistics.
• Support meeting and event coordination.
• Afford office supply ordering and vendor coordination.
• Coordinate shipping, deliveries, and administrative logistics.
• Afford studio leadership with general administrative support as needed.

Requirements

The ideal candidate is an exceptional writer, strong communicator, and proactive problem solver with an interest in architecture, engineering, and construction industry.

Qualifications

• 3-5 years of experience in marketing, proposals, business development, or communications within a professional services environment.
• Strong business writing, editing, and proofreading skills with exceptional attention to detail.
• Highly organized with strong project management and time management abilities.
• Demonstrated ability to manage multiple concurrent pursuits and deadlines in a fast-paced, deadline-driven environment with minimal supervision.
• Strong visual communication skills and proficiency in Adobe InDesign.
• Proficiency in Microsoft Office, including Word, PowerPoint, and Excel.
• Professional and confident communicator with strong interpersonal skills.
• Experience with CRM platforms such as Unanet or similar systems is an asset.
• Experience in architecture, engineering, planning, landscape architecture, construction, real estate, or a related professional services environment is strongly preferred.

Skills

• Exceptional writing and editing skills.
• Strong organizational and project management abilities.
• Visual communication and proficiency in Adobe InDesign.
• Proficiency in Microsoft Office.
• Strong interpersonal and communication skills.
• CRM platform experience.
• Experience in architecture, engineering, planning, landscape architecture, construction, real estate, or a related professional services environment.

Benefits

At DIALOG, we offer a competitive salary range of $75,000 - $85,000 per year, 401k matching, opportunities for full-time employees to participate and select from a range of comprehensive health, dental, and insurance benefits, encouraged work/life balance with gifted time off during the holiday season, and reimbursement for professional memberships and dues.

Pay

$75,000 - $85,000 per year

Schedule

Full-time