Marine Administrator

Duties And Responsibilities

• Completing Invoices and Purchase Orders.
• Upkeep and organization of logs, forms, and paperwork on all vessels and in all facilities.
• Utilization of all marine tracking systems provided by the company.
• Aiding with training, payroll, scheduling, and other tasks related to the Marine Department.
• Maintaining records and upkeep of all safety equipment inventory.
• Variety of administrative tasks during Department meetings, such as taking meeting minutes and following up on action items.
• Aid in updating vessel and facility security plans, status logs, and necessary updates.
• Purchasing and delivering supplies as needed: ordering, supply runs, movement of supplies.
• Creation and upkeep of vendor lists for parts and suppliers.
• Record, log, and track work order requests.
• Accurately complete all documentation including payroll, time sheets, revenue reports, paperwork, and invoices on a timely basis.
• Know and understand internal policies and external regulatory requirements that relate to your position and department.
• Additional job duties as assigned.

Requirements & Qualifications

• Valid driver’s license.
• Familiarity with Marine Industries.
• Strong customer service, organization, and interpersonal skills.
• Maintain a high level of organization, detailed oriented, and meet deadlines.
• Handle multiple tasks/projects at one time.
• Establish and maintain effective working relationships as required by job responsibility.
• Listen effectively, assess the situation, determine relevant issues, & suggest solutions.
• Have a working knowledge of computer skills, including but not limited to proficiency with Microsoft Office Suites.
• Must be able to effectively understand and convey written and verbal information to coworkers and guests.
• Maintain uniform and personal grooming in compliance with appearance standards.
• Will be required to be available for work nights, weekends, and on all major holidays.