Manufacturing Engineering Administrator - Quoting & BOMs

About the role

VetPowered, LLC, named Veteran Owned Small Business of the Year in the United States, is a rapidly growing San Diego based corporation specializing in manufacturing, welding, fabrication, machinery repair and customized training under private and U.S. Government contracts. VetPowered employs a highly trained workforce that uses the latest in cutting edge CNC equipment. VetPowered is dedicated to bringing advanced manufacturing back to America.

Key Job Functions

At VetPowered, the Manufacturing Engineering Administrator - Quoting & BOMs will support the transition from customer requirements to accurate quotes, awarded purchase orders, and bills of material. This role is a strong opportunity for a recent engineering graduate or early-career engineering professional looking to build practical experience in a hands-on aerospace and contract manufacturing environment.

Essential Duties and Responsibilities

• Assist with Quoting and Technical Review
• Review customer drawings, models, specifications, purchase orders, statements of work, quality clauses, and supporting documentation to identify full job requirements.
• Absorb drawings for quotes and active jobs to identify problem areas, manufacturability concerns, missing requirements, and compliance risks.
• Identify drawing, specification, or customer requirement issues that may affect pricing, lead time, manufacturability, quality, or delivery.
• Support quote preparation by identifying assumptions, exclusions, risks, special requirements, and open questions.
• Assist in estimating labor, material, outside processing, tooling, inspection, and production requirements.
• Cook with program managers, purchasing, quality, manufacturing leads, programming, and customers to confirm job requirements as needed.
• Bill of Material and Tooling Ownership
• Create, maintain, and update accurate bills of material for quoted and awarded jobs.
• Develop finalized BOMs after purchase orders are received, ensuring all customer requirements, drawings, specifications, revisions, and quality clauses are accounted for before production release.
• Identify required raw materials, hardware, outside processing, coatings, tooling, fixtures, consumables, and other job-specific requirements.
• Own tooling requirements for assigned jobs, including identifying required tooling, fixtures, special tools, inserts, gauges, and consumables needed to support production.
• Cook with purchasing, manufacturing, programming, and quality to confirm tooling and BOM requirements are accurate, available, and aligned with the production plan.
• Review quoted BOMs against awarded purchase orders and job requirements to identify changes, missing items, or additional costs before release to the shop floor.
• Maintain awareness of stock items and assist in identifying opportunities to use existing inventory when appropriate.
• Review completed jobs and production feedback to improve future BOM accuracy, tooling planning, and quote consistency.
• Manufacturing and Process Planning
• Identify machines, processes, materials, tooling, and shop resources required to complete each job in accordance with customer requirements.
• Absorb planning workflow, routing, and space requirements to improve manufacturing efficiency.
• Develop and support operational strategies to promote efficient production and on-time delivery.
• Create and implement work instructions from customer requirements when needed.
• Maintain awareness of current jobs on the shop floor and provide technical support as needed.
• Review active jobs to ensure quoted requirements align with production needs.
• Quality, Compliance, and Documentation
• Ensure job planning and quoted work account for applicable customer specifications, AS9100 requirements, inspection needs, traceability, and documentation requirements.
• Ensure manufacturing processes and job planning are in compliance with applicable standards, specifications, and regulations.
• Support audit readiness by helping ensure job requirements, BOMs, work instructions, and related documentation are clear, complete, and traceable.
• Identify potential quality risks, documentation gaps, and missing requirements before quote submission or production release.
• Work with quality, manufacturing, and leadership to resolve technical questions related to drawings, specifications, customer requirements, and job planning.

Qualifications & Work Experience

• Bachelor’s degree in Engineering, Manufacturing Engineering, Mechanical Engineering, Industrial Engineering, or a related technical field preferred. Recent engineering graduates are encouraged to apply.
• 0-3 years of experience in engineering, manufacturing, machining, estimating, quoting, or a related technical role preferred.
• Internship, academic project, shop, lab, machining, fabrication, manufacturing, or hands-on technical experience preferred.
• Ability to read and interpret engineering drawings, specifications, customer requirements, purchase orders, and quality clauses.
• Strong interest in learning manufacturing processes, quoting, bills of material, tooling, job planning, and production support.
• Ability to identify material, hardware, outside processing, tooling, inspection, and production requirements with training and guidance.
• Strong attention to detail and ability to identify missing, unclear, or conflicting information.
• Ability to collaborate effectively with program managers, purchasing, manufacturing leads, quality, programming, and customers.
• Experience with Microsoft Office products, including Outlook, Excel, and SharePoint.
• AS9100 experience or working knowledge of aerospace quality requirements preferred, but not required.
• Working knowledge of common aerospace coatings and specifications, including chem film, anodize, primer, paint, dry film, or similar processes preferred.
• Working knowledge of common aerospace metals and plastics preferred.
• Ability to manage multiple priorities and support quoting timelines in a fast-paced manufacturing environment.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to work independently and collaboratively as part of a team.
• Experience using JobBOSS, ProShop, UniPoint, SolidWorks, Mastercam, CNC equipment, inspection equipment, or ERP/QMS systems is a plus.