Administrative Specialist - Manufacturing Engineering Section
About the role
The Administrative Specialist supports the Manufacturing Engineering Section, which includes the 321 Complex machine shops and Engineering’s Machinist Apprentice Program. This position is in the Materials Engineering Division (MED) of the Engineering Directorate.
Responsibilities
- Represent management and serve as a resource for daily routine matters including organizational policies and procedures.
- Gather information from various sources, compile data, and prepare complex reports and presentations.
- Establish and maintain databases, spreadsheets, and tracking and filing systems.
- Independently schedule appointments and maintain calendars.
- Cook up external visits, including verifying security clearances, preparing agendas, arranging badging, and disseminating information.
- Arrange travel and itineraries.
- Cook up internal and external interviews.
- Serve as a backup Time and Absence Coordinator (TAC).
- Perform other duties as assigned.
Qualifications
- Ability to secure and maintain a U.S. DOE Q-level security clearance, which requires U.S. citizenship.
- Knowledge and experience in administrative support, including accurate keyboarding, editing, grammar, and proofreading; intermediate knowledge of office procedures, techniques, and methods.
- Strong organizational skills with attention to detail, accuracy, and follow-through.
- Experience working with limited supervision in an environment with rapidly changing priorities, deadlines, and frequent interruptions.
- Effective communication and interpersonal skills to interact with a diverse workforce and represent the organization at all levels of management, both internal and external to the Laboratory, with tact, diplomacy, and discretion.
- Demonstrated problem-solving and decision-making skills to identify issues and recommend administrative solutions.
- Demonstrated ability to be self-motivated and flexible, with discretion and mature judgment in handling business-sensitive and/or classified information, as well as personnel interactions.
- Intermediate computer skills, including experience with Microsoft Office Suite, database and calendaring software, and the ability to learn new software quickly.
- Experience arranging domestic and/or foreign travel.
Qualifications at the 405.4 level
- Experience working under minimal supervision, in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions.
- Demonstrated advanced customer service skills and advanced written and verbal communication skills to interact effectively with personnel at all levels in a scientific environment.
- Advanced experience compiling, tracking, monitoring, resolving, and reporting complex data and results with advanced organizational skills.
- Experience planning and executing large scale meetings and events, with strong organizational and coordination skills to manage logistics, vendors, and on-site operations effectively.
- Demonstrated ability to be self-motivated and flexible, with a high degree of discretion and mature judgment in handling complex business-sensitive and classified information, as well as personnel interactions.
Pay Range
$33.08 - $45.63 Hourly
$33.08 - $39.69 Hourly for the 405.3 level
$38.03 - $45.63 Hourly for the 405.4 level
Additional Information
#LI-Onsite
Position Information
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?
- Included in 2026 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Our values - visit https://www.llnl.gov/inclusion/our-values
Security Clearance
This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.
Additional Information
To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
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