Engineering Administrative Specialist

Key Responsibilities

• Prepare and maintain project tracking systems and documentation.
• Aid project managers with project setup, documentation, and project close-out.
• Cook up internal document review and revisions.
• Support engineers with document formatting, printing, and assembling of reports, plans, and proposal packages.
• Coordinate meetings, prepare meeting minutes, and handle action items.
• Track project budgets and assist with reporting.
• Provide permitting and regulatory support.
• Offer general day-to-day office support.
• Answer incoming phone calls and direct inquiries.
• Greet and assist clients and visitors.
• Order and maintain office supplies.
• Aid engineers and project managers in preparing engineering studies, master plans, reports, technical memorandums, and proposals.
• Assist with marketing materials and client communications.
• Proofread technical documents for clarity, formatting, grammar, and consistency.
• Compile proposal packages, resumes, project descriptions, and supporting documentation.
• Aid with proposal formatting and production for client submittals.
• Aid with the preparation and tracking of professional service agreements and contracts.
• Maintain organized electronic and physical project files.
• Ensure proper documentation is included in project records.
• Aid with bid openings and bid tabulations.
• Compile contractor bid documents and maintain bid records.
• Aid with preparing addenda and bid packages.
• Review documents for formatting consistency and completeness.
• Aid with maintaining document standards and templates.

Qualifications

• 1+ years of administrative or coordination experience in an engineering, construction, or professional services environment.
• Experience supporting proposals, reports, or technical documents preferred.
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Excellent proofreading and document formatting skills.
• Honed organizational and attention to detail skills.
• Experience with document management systems.
• Ability to manage multiple deadlines and priorities.
• Strong oral and written communication skills.

Education

• Associate’s or Bachelor’s degree in business administration, engineering, or related technical field preferred.
• 1+ years experience in administrative or project support role.
• Experience supporting engineering, construction, or professional services firms preferred.

Why Dyer?

• Growing company with three offices and about thirty employees.
• Diverse projects.
• Competitive wages.
• Company health care and retirement plans.
• Reimbursement for professional registration and renewals.
• Company events.
• Equal opportunity employer.
• Excellent for personal and professional growth.

Visit our website at http://www.dyerpart.com to see samples of our work.