Administrative Specialist

Job Summary

The Administrative Specialist will be responsible for various administrative tasks within the Home Care Agency of Gurwin Healthcare System. The position is based on a 36-acre campus in Commack, NY, which includes multiple healthcare facilities.

Education and Experience Requirements

• College degree preferred
• Minimum of 2 years of home care or related office experience
• Excellent interpersonal and organizational skills required

Job Responsibilities

• Work on SmartLinx daily in preparation of bi-weekly payroll
• Prepare manual mileage reports for FTE and FFS staff either manually or electronically
• Monthly (1st of month) insurance advantage plan verifications for our existing patients on services
• Generate weekly and monthly GAL patients with home care service report
• Face to face document follow-up with MD offices
• Initial document entry into Crescendo for new homecare patients
• Prepare and submit monthly Continuum Admin/Discharge report
• Insurance verification back-up
• Prepare and submit OASIS to CMS portal three times a week
• Manage and run OASIS export validation report and follow up with clinical team
• Submit to portal & forward report for correction to the clinical manager
• Manage/track and send 485, PVCs, discharge, and transfer physician orders daily for Crescendo
• Prepare, validate, and submit check requests for rehab vendors and contracts
• Reconcile outstanding invoices from vendors
• Places DME orders in the McKesson system as needed
• Demonstrates an attitude of cooperation and professionalism when dealing with peers and supervisors
• Afford assistance with other office duties as needed
• Afford assistance in covering other staff members during absences for vacation, sickness, etc. and performs related tasks
• Special projects: Periodically checks for Additional Document Request (ADR) and ensures to meet the submission deadline. Prepare ADR documentation for clinical review & approval prior to submission.

Benefits

• Adequate salary
• A dynamic work environment
• A comprehensive benefits package
• Medical Insurance (Anthem Blue Cross Blue Shield)
• Family option
• Dental Insurance through MetLife
• Vision Insurance through Anthem Blue Cross Blue Shield (EyeMed)
• Accrued holiday/personal and vacation time; payout for unused sick time for those who qualify
• Flexible Spending Account – Medical and/or Dependent Care
• Long term disability Insurance for those who qualify (no cost to employee)
• Life Insurance – value is equal to employee’s annual salary (no cost to employee)
• National Employee Assistance Program (no cost to employee)
• Childcare, membership and program discounts at Suffolk YJCC, Commack and Mid-Island YJCC, Plainview
• Tax deferred annuity plan – employee automatically enrolled with 3% contribution / employer contributes 4% after one year of service (graded vesting)
• Tuition Reimbursement up to $5,000 per year
• Sign-on bonus for specified clinical positions
• Employee Referral Bonus for specified clinical positions
• Starbuck’s café on-site
• Staff cafeteria with subsidized pricing
• Meals, treats and other theme related staff events
• Other discounts and added value for employees from outside corporations including BJs membership discount, FourLeaf FCU savings perks, Plum Benefits Entertainment discounts and more!