Manager, Office Services
About the role
Baker Tilly is seeking an experienced Facilities Management Specialist to join our dynamic team. This role is responsible for maintaining records and contracts, managing maintenance requests, and performing general administrative tasks.
Responsibilities
- Maintain records and contracts (inclusive to Vendors)
- Build and maintain effective relationships with building management, maintenance companies and any other related vendors
- Report, coordinate and monitor maintenance requests and ensure building safety by posting proper notices, training building occupants, and conducting emergency drills
- Perform general administrative duties such as invoice coding, expense approvals, accounts payable approvals, office supplies acquisition, business cards, billing and collections, plan, select and coordinate vendor services – copiers, couriers, catering, data entry, office set up, shredding, etc.
- Cooking, office supplies, communicating, budgeting, evaluating, etc.
- Coordinate projects as assigned; implement best practices and/or other initiatives
- Assist with new hire coordination (assigned cubical and or offices space, name badges, building access, etc.) and conduct any other related orientations or information
- Ensure new associates are properly trained and oriented to their position duties; Facilitate staff development as well as provide training and learning experiences to current associates
- Evaluate performance by setting goals and monitor performance; coach, mentor and provide on-going feedback to staff; assist in effectively exiting staff
- Ensure appropriate staff levels—back-up support, cross-training
- Provide office communications and assist in coordinating firm related office functions
Requirements
- Associate's degree required, Bachelor's degree preferred
- 5+ years of related work experience required
- Proficiency in Microsoft Office suite
- Possess extensive knowledge of office operations
- Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors
- Excellent written and verbal communication skills
- Excellent customer service and client focused skills
- Excellent organizational skills and ability to manage through competing priorities
- Ability to work independently or as part of a team and the capacity to appropriately interact with all levels of firm management
- Familiarity with a variety of the administrative concepts, practices, and procedures that are used in an accounting/consulting environment
- Strong supervisory skills and ability to leverage administrative staff appropriately based on skill set and needs
Qualifications
- Associate's degree required, Bachelor's degree preferred
- 5+ years of related work experience required
- Proficiency in Microsoft Office suite
- Possess extensive knowledge of office operations
- Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors
- Excellent written and verbal communication skills
- Excellent customer service and client focused skills
- Excellent organizational skills and ability to manage through competing priorities
- Ability to work independently or as part of a team and the capacity to appropriately interact with all levels of firm management
- Familiarity with a variety of the administrative concepts, practices, and procedures that are used in an accounting/consulting environment
- Strong supervisory skills and ability to leverage administrative staff appropriately based on skill set and needs
Skills
- Microsoft Office Suite
- Office Operations
- Administrative Concepts
- Customer Service
- Organizational Skills
- Teamwork
- Supervisory Skills
Benefits
Baker Tilly offers a comprehensive compensation and benefits package to eligible employees, including competitive pay ranging from $98,000 to $148,520, depending on experience and qualifications.
Pay
The pay rate range for this job position is $98,000 to $148,520.
Schedule
Actual compensation is influenced by a variety of relevant factors including but not limited to applicant’s skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location.
Company Information
Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.