MANAGER OF HUMAN RESOURCES

About the role

Under direction, works under the direction of a senior manager or executive level classification managing a large human resources division in a city department (e.g., Chicago Public Library, Office of Public Safety Administration, etc.) or within the Office of the Inspector General, and performs related duties as required.

Responsibilities

• Manages and coordinates human resources functions, programs, and activities (e.g., talent management, onboarding and employment processing, recruitment, training and development, workforce planning, position classification, labor relations and contract administration, affirmative action, FMLA/leave of absence administration, reasonable accommodation, record keeping, employee safety, payroll administration, etc.)
• Establishes and monitors work priorities for human resources personnel in accordance with strategic goals of the department
• Manages staff, approves time off requests, and prepares staff performance evaluations
• Manages staff responsible for overseeing the selection, hiring, and promotion of civilian, uniform, and/or sworn employees ensuring compliance with the City's Hiring Plan, hiring guidelines, and processes
• Oversees the processing of personnel documents for civilian, uniform, and/or sworn personnel including personnel/payroll forms, reinstatements, military leave, terminations, and related actions (e.g., tuition reimbursements, educational transcripts)
• Establishes and implements work processes and procedures for human resource activities including the notification and processing of civilian, sworn, and/or uniform candidates, the administration of promotional hiring processes and the request for assignment transfer process
• Coordinates work efforts with the Department of Human Resources to ensure the effective and timely implementation of new and revised human resources programs, policies, and procedures
• Serves as a liaison between the department and union representatives on matters relative to collective bargaining issues, employee grievances and complaints, and advises management on union concerns
• Acts as a liaison with the Board of Ethics and public safety departments to ensure compliance for all required Ethics training
• Acts as a liaison with the Department of Human Resources to ensure compliance for all required citywide training
• Acts as a liaison with the Department of Law and other city departments to effectively respond to and resolve personnel concerns involving bargaining unit contract grievances, employee grievances, equal employment opportunity complains, discrimination charges, and other personnel issues
• Participates in the preparation and monitoring of the department's annual personnel budget and hiring plan
• Oversees the maintenance of employee personnel records, ensuring all personnel actions are recorded and required forms are completed and on file; ensure proper steps are followed for offsite file retention
• Interprets and explains human resources policies and procedures to managers, supervisors, and department employees
• Manages and assesses training needs of departmental staff and coordinates the provision of appropriate training programs and services
• Prepares and directs the preparation of various personnel reports for management use
• Oversees timekeeping and payroll operations, as required
• Coordinates city-wide human resource initiatives with department management, Office of Budget and Management, DHR, and city departments, as required
• May oversee a department's administrative support functions
• Additional duties may be required for this position

Qualifications

• Nine (9) years of professional human resources work experience of which one (1) year is in a supervisory role related to the responsibilities of the position, OR
• Graduation from an accredited college with an Associate's degree in Human Resources Management, Business Administration, or a directly related field, plus seven (7) years of professional human resources experience of which one (1) year is in a supervisory role related to the responsibilities of the position, OR
• Graduation from an accredited college or university with a Bachelor's degree in Human Resources Management, Business Administration, or a directly related field, plus five (5) years of professional human resources experience of which one (1) year is in a supervisory role related to the responsibilities of the position, OR
• Graduation from an accredited college or university with a Master's degree in Human Resources Management, Business Administration, or a directly related field, plus four (4) years of professional human resources experience of which one (1) year is in a supervisory role related to the responsibilities of the position

Selection process

This position requires applicants to complete an interview which will include a skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Pay

Starting Salary: $91,788.00. New hires are paid the starting rate. Current employees' pay rate is determined by their job title and years of service.

Schedule

Monday – Friday, 8:30am – 4:30pm. Location: 111 W Washington St. This position is exempt from the career service.