Manager of Grant Operations

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

About the role

The Manager of Grant Operations manages and coordinates the Advanced Manufacturing grant administration activities within the Sustainability, Business and Career Technologies division. The position is responsible for grant compliance, budget oversight, reporting, performance tracking, post-award implementation, and strategic project coordination. Working collaboratively with faculty, administrators, and internal college stakeholders, the position supports the successful execution of grant-funded projects and division priorities.

Responsibilities

• Coordinate administration of federal, state, local, and private grants assigned to the division
• Ensure compliance with grant requirements, regulations, and reporting deadlines
• Maintain grant documentation and audit records
• Assist with grant applications, amendments, renewals, and closeout activities
• Serve as a liaison with funding agencies and internal stakeholders
• Coordinate collection, validation, and submission of grant performance data
• Prepare required federal, state, institutional, and sponsor reports
• Develop dashboards, summaries, and status reports for division leadership
• Monitor progress toward grant deliverables, milestones, and outcomes
• Identify reporting risks and recommend corrective actions
• Monitor grant budgets and expenditures
• Track spending against approved budgets and timelines
• Review expenditures for compliance and allowability
• Coordinate with Finance and Procurement regarding grant-funded purchases
• Assist with budget forecasting and grant closeout activities
• Coordinate division-wide projects associated with grant-funded initiatives
• Develop project timelines and monitor deliverables
• Prepare presentations, reports, meeting materials, and executive summaries
• Coordinate grant-related meetings and stakeholder communications
• Support implementation of major division initiatives, equipment acquisitions, facility-related projects, and special assignments
• Research funding opportunities and assist division leadership in evaluating potential grant opportunities

Requirements

• Master’s degree and five years of experience in grant administration, project management, higher education administration, or related field
• Experience managing federal, state, local, or private grant-funded initiatives
• 2 years of experience developing and monitoring budgets
• Strong analytical and reporting skills
• Experience collecting, analyzing, and presenting data for decision-making
• Knowledge of career and technical education
• Demonstrated project management skills
• Strong written and verbal communication skills, with the ability to prepare clear technical documentation, comprehensive narrative reports, and deliver effective presentations to diverse audiences
• Ability to manage multiple projects simultaneously and meet deadlines
• Proficiency in Microsoft 365 applications, including Teams and the Microsoft Office Suite, as well as experience with database management systems, enterprise resource planning (ERP) systems (such as Colleague), reporting tools, and data visualization platforms

Benefits

• Medical, Dental, Vision Insurance
• Life and Long-Term Disability Insurance
• Flexible Spending Account (FSA, DCA, Commuter)
• Retirement Plans (Pension, 457b, 403b)
• Time Off with Pay
• Professional Development/Expense
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Sick Banks

Pay

This is a Full-Time Administrative position at grade 15, with an annual salary range of $63,673 to $68,000. The salary offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

Schedule

Monday - Friday 8AM - 5PM

Physical Demands

• Sedentary (up to 10 lbs occasionally, sitting most of the time)
• Close visual acuity (e.g. computer, assembly)

Work Environment

• Moderate noise
• Typical office or administrative setting