Manager of Facilities & Asset Management

Qualifications

• Demonstrated experience in facilities management, lease administration, construction coordination, asset management, and fleet operations.
• Strong understanding of commercial lease terms, occupancy costs, and asset lifecycle management.
• Working knowledge of building systems with emphasis on HVAC and critical infrastructure.
• Strong analytical, organizational, and negotiation skills.
• Ability to manage multiple priorities independently and respond quickly to operational needs, including travel on short notice.

Key Responsibilities

• Administer all commercial real estate leases, tracking of critical dates, financial obligations, escalation clauses, and compliance with lease terms.
• Support lease negotiations, renewals, expansions, contractions, and terminations through financial analysis and cost modeling.
• Career with landlords and property managers to ensure tenant improvements, maintenance responsibilities, and service levels meet contractual and operational expectations.
• Prepare lease summaries, cost comparisons, and scenario analyses to support executive decision-making.
• Career office build-outs, renovations, and relocations, including budgeting, move design, and scheduling.
• Partner with architects, engineers, contractors, landlords, and vendors to review scopes of work, pricing, contracts, and timelines.
• Track construction budgets, change orders, and progress; validate invoices against approved agreements.
• Respond to urgent facility issues, emergencies, or system outages, including traveling to other offices on short notice when required.
• Ensure facilities meet health, safety, environmental, and OSHA standards.
• Manage the company vehicle fleet, including acquisition, leasing, assignment, tracking, maintenance, and disposition.
• Maintain accurate records for vehicle usage, mileage, registrations, inspections, warranties, and insurance coverage.
• Coordinate routine and preventative maintenance, repairs, and replacements to ensure safety and cost efficiency.
• Analyze fleet costs and utilization and recommend optimization strategies.
• Develop, implement, and enforce fleet usage and safety policies.
• Partner with Finance to support budgeting, forecasting, capital planning, and cost analysis related to facilities, real estate, fleet, and assets.
• Coordinate insurance claims related to facilities, vehicles, construction projects, and equipment losses.
• Serve as point person for insurance loss control surveys and implement corrective actions to mitigate risk.
• Maintain flexibility to travel to company locations with limited notice to support facility needs, inspections, inventories, projects, or emergencies.
• Collaborate with IT, HR, Finance and the Disciplines on space planning, asset deployment, and infrastructure requirements.
• Support special projects and cross-departmental initiatives as required.

Required Qualifications & Experience

• Associate’s degree required; Bachelor’s degree in Business, Facilities Management, Construction Management, Finance, or related field preferred.

Physical Demands & Availability

• Ability to lift and move equipment and assets as required.
• Ability to travel to company locations, including on short notice and outside standard business hours as needed.
• Availability to respond to urgent facility or operational issues, including evenings or weekends when required.

Benefits

BL Companies offers a competitive benefit package which includes 6 paid holidays plus the week from Christmas to New Years paid, generous PTO, Medical, Dental and Vision insurance, disability insurance, life insurance, 401k matching, and our Employee Stock Ownership Plan.