Manager, Foundation Finance and Administrative Services

About the role

This position manages the finance, budgeting, grant management, and purchasing for the Pasadena City College (PCC) Foundation. The position also participates in the recommendation, creation, and administration of operational policies, procedures, and processes supporting the PCC Foundation's programs and fundraising operations.

Responsibilities

• Directs the implementation of departmental policy changes, policy modifications, special assignments, goals, and objectives.
• Develops the Foundation's annual budget and financial plans; develops the budgets for Foundation grant programs by evaluating proposals for grants, reviewing operating budgets, analyzing trends affecting budget needs, and ensuring appropriate reporting.
• Ensures appropriate accounting for the Foundation's grant programs by developing and implementing accounting procedures; analyzes budgeting and accounting reports of grant programs to maintain expenditure controls and ensure funds are used appropriately.
• Ensures that internal controls are in place, and procedures are adhered to by using established public auditing procedures; ensures the safeguarding of assets.
• Ensures accurate billing and payments according to agreements between the Foundation and the District, scholarship funds, and grants.
• Safeguards departmental administrative operations by ensuring compliance with organizational policies and federal, state, and local regulations.
• Participates in the District's recruitment process to assist in hiring classified and unclassified staff.
• Approves the use of financial resources up to a certain monetary value.
• Affirms departmental operations by assessing goals and objectives to determine if they are achieved.
• Performs cost-benefit analyses to compare programs and calculate indirect costs associated with private grants.
• Ensures compliance with the Foundation's investment and spending policies, Master Agreement, fund agreements, gift agreements, estates, gifts, and bequests.

Requirements

• Bachelor's degree in any field.
• Six (6) years of experience in accounting, business, operations, or office administration.

Qualifications

• Master's degree in Business Administration (MBA), or a related field is preferred.

Skills

• Knowledge of Generally Accepted Accounting Principles (GAAP), 501(c)(3) charitable organization regulations, and Council for Advancement and Support of Education (CASE) standards as applied to institutional financial accounting, reporting, and educational philanthropy activities.
• Knowledge of federal, state, local, and District regulations related to financial accounting, charitable giving, seller's permits, and food sales operations, as well as District policies and collective bargaining agreements.
• Knowledge of timekeeping, enterprise resource planning (ERP), and accounting software systems, as well as general office software and equipment used in institutional financial management and reporting.
• Ability to conduct effective oral and written presentations on Foundation budgets, grants, audit findings, and compliance matters to both financial and non-financial audiences.
• Ability to prepare clear, concise, and comprehensive correspondence, reports, and other written materials while managing multiple projects simultaneously with minimal supervision.
• Ability to exercise tact and diplomacy when handling sensitive and complex issues, and to develop and maintain effective working relationships with staff, students, board members, and donors.
• Demonstrated experience working with communities who have been traditionally underserved by higher education and experience in the pedagogy reflecting intersections of race, culture, class, ethnic, and queer communities.

Benefits

The salary range for this position is $99,307.68 - $122,057.28 annually.

Pay

The salary range for this position is $99,307.68 - $122,057.28 annually.

Schedule

The schedule for this position is typically full-time.