MANAGER BUDGETS

About the role

This position works with the HealthAlliance Director of Finance and the Budget Team of Westchester Medical Center, which includes multiple hospitals, physician groups, and other affiliated entities, to prepare the annual budget. Throughout the year, the Budget Manager assists in preparing monthly financial statements, monitors expenses, analyzes budget variances, and communicates findings to department managers and senior management. The role also involves developing short-term and long-term projections and participating in special projects as needed.

Responsibilities

• Work with the Finance Team and Performance Management to develop the organization’s annual budget.
• Manage the development of the organization’s annual budget, including:
  • Reconciling all Strata (budget software) data loads.
  • Preparing current year projections.
  • Preparing and validating payroll information.
  • Preparing budget reports for Senior Management meetings.
  • Assisting in preparing budget books and presentations.
  • Managing staff responsible for budget reporting and analysis.
• Work with the Budget Team to identify enhancements to the budget model.
• Maintain the budget calendar and inform departmental managers of due dates for budget submission.
• Act as an advisor to department managers in formulating their budget submissions.
• Review managers' budget proposals for completeness, accuracy, and compliance with hospital policies.
• Identify cost savings through review of current year expenditures while working with managers to develop their budgets.
• Examine whether budget submissions can be achieved based on known organizational constraints and inform management of potential problem areas.
• Work with Performance Management to develop a capital budget.
• Develop a cash projection in conjunction with the annual budget.
• Monitor and report on the capital budget throughout the year and notify management of potential areas of concern.
• Combine departmental and company budgets into a consolidated budget.
• Ensure timely production and distribution of department head reports.
• Assist in developing and implementing a new quarterly process for department heads to formally report on cost center variances and project the remainder of the year versus budget.
• Meet with managers monthly to review and explain budget discrepancies and develop steps to minimize or eliminate discrepancies before year-end close.
• Monitor compliance with the budget through review of contracts and detailed general ledger analysis.
• Prepare monthly metric reports for departments.
• Assist in the month-end closing process through general ledger review and preparation of required journal entries and supporting schedules.
• Prepare all salary and benefit analysis as compared to budget.
• Prepare all high-level OTPS (Other Than Personnel Services) analysis as compared to budget.
• Assist in special projects, ad hoc analysis, and other requests from the Director of Finance and senior management.
• Perform other duties as required to meet the needs of the department.

Requirements

• 5+ years of budgeting and accounting experience.
• Bachelor’s Degree in Accounting or Finance.
• Solid knowledge of Generally Accepted Accounting Principles (GAAP) and ability to learn Government Accounting Standards.
• Experience working with enhanced ERP systems.
• Advanced Excel skills.