Manager, Budget Project Management

As a leading global media network, Omnicom Media Group (OMG) sets itself apart with an agile, client-first approach that helps businesses thrive today and into the future. With more than 21,000 employees globally, OMG has the talent, expertise, and clout to deliver unprecedented levels of innovation for our clients. This role is fully dedicated to the success of our client, L’Oréal, a global beauty leader devoted to innovation, scientific excellence, and delivering high-quality beauty products worldwide.

About the role

The Media Finance Manager will manage the daily financial workflows for our key international beauty brand client account. This role encompasses all financial transactions, including client budget reporting, planned versus actual, projections and forecasts, client billing, discrepancy management, client receivables, and vendor payables. The Manager acts as the primary internal contact for account teams regarding financial compliance and system processes, ensuring seamless collaboration between media execution teams and the agency’s central finance department.

Responsibilities

• Manage the ongoing tracking of client budgets. Prepare weekly and monthly budget utilization reports, working closely with planning teams to ensure forecasts align with actual expenditures.
• Prepare and present financial reports, budget variance analyses, and forecasts to both internal leadership and the client. Develop cash projections and manage cash flow. Analyze and communicate trends and risks to key stakeholders.
• Oversee the end-to-end media billing cycle. Ensure all executed media spend is accurately matched to insertion orders, reconciled within financial systems (e.g., Mediaocean), and all media purchases are reviewed. Generate invoices accurately and in a timely manner.
• Monitor client receivables and track discrepancies to ensure resolution.
• Coordinate with central AP/AR teams to resolve discrepancies in vendor payments and client receipts specific to the beauty brand account. Troubleshoot billing issues as they arise.
• Serve as the key financial liaison to the account management, media planning, and buying teams. Provide training and guidance on proper financial procedures and system usage. Resolve budget and billing issues with these teams.
• Act as the point of contact for client-side or third-party auditors regarding specific campaign expenditures, providing detailed documentation and explanations.

Requirements

• 2+ years of Media/Finance experience at a media agency is preferred.
• College Degree in Finance, Business, Accounting, or Marketing required or equivalent work experience.
• Familiarity with finance reporting tools, such as MediaOcean, DDS, PRISMA, CONTACTS, SAP, and MediaTools/Planit.
• Experience in a fast-paced, client service environment; a high sense of urgency, and a positive attitude.
• Exceptional written and oral communication skills; ability to articulate clear and concise narratives for a variety of audiences.
• Advanced use of Microsoft Excel (e.g., pivot tables, macros, V Lookups).
• Ability to work with scaled Excel spreadsheets.
• Strong attention to detail focusing on accuracy of data sets, data classification, and numerical information.
• Ability to cross-check formulas and related numbers across systems and reports.
• Highly analytical with strong problem-solving skills to develop solutions.
• Strong project management skills and deadline management with reliance on collaboration across multiple teams.
• Ability to work effectively with others in a team environment as well as autonomously.
• Take ownership, communicate clearly, and always look for ways to make processes more efficient.
• Experience with media billing and/or buying/strategy is a plus.

Pay

$75,000–$100,000 annually. Consistent with applicable law, compensation will be determined based on relevant experience, other job-related qualifications/skills, and geographic location.

Benefits

• Health, vision, and dental insurance
• 401(k)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Vacation, sick, and personal days
• Paid parental leave
• Paid medical leave
• Short-term/Long-term disability insurance benefits

Schedule

This role requires employees to work in the office for a minimum of three days a week, with the potential for additional in-office days as directed by their agency or manager.