Management Analyst III

About the role

Under direction, manages and provides administrative analytical staff support services for a major program or function; performs a wide variety of analytical and administrative duties of moderate to high scope and complexity; may supervise support, technical, professional and Management Analyst staff. This is the third level in the Management Analyst I/II/III series. Positions are assigned to Management Analyst III if they are responsible for managing and providing administrative analytical staff support services for a major program or function and are performing analytical duties of moderate to high complexity at an advanced journey level. This class is distinguished from the Management Analyst II in that the latter performs duties of moderate to high scope and complexity that do not include responsibility for managing support services for a major program or function or for fully supervising Management Analysts and professional staff in addition to support and technical staff.

Responsibilities

• Manages and provides administrative analytical staff support services for a major program or function.
• Analyzes, researches, gathers and interprets information on a wide variety of management matters such as budgets, legislation, programs, contracts and staffing.
• Makes recommendations regarding policies, procedures, organization, operations, programs and other management-related areas.
• Prepares and presents written and oral reports on recommendations, data, impacts, options, strategies and conclusions that are based on analyses.
• Develops, prepares, modifies and monitors items/areas such as budgets, grants, research projects, and contracts.
• Implements and evaluates policies, procedures and programs related to the assignment.
• Works closely with managers and other staff within the department and the County to anticipate, obtain and provide ongoing and accurate information.
• Coordinates activities related to projects, programs and/or other areas being analyzed.
• Interprets policies and procedures to department staff, County employees and external agencies and individuals.
• Researches, interprets and complies with local, state and federal codes, regulations, laws, policies, procedures and guidelines.
• Attends or serves as management liaison at meetings/functions such as committees, task forces, community forums, commissions, and conferences.
• Obtains data/information from internal and external departments and agencies in regard to areas being analyzed such as funding sources, interdepartmental activities, and programs.
• Plans, develops, conducts and evaluates training/informational programs for staff and/or the public on administrative or management issues.
• Provides direction to internal and external parties on assigned projects and activities.
• May supervise support, technical, professional and Management Analyst staff or serve as lead to Management Analysts.
• Performs other related duties.

Qualifications

Knowledge of:

• Principles and practices of management and supervision.
• Principles of mathematical and statistical analysis, preparation and presentation.
• Research techniques.
• Principles and practices of public and/or business administration.
• Report writing.
• Internal and external operations, functions and resources related to the assignment.

Ability to:

• Manage analytical and administrative support services.
• Supervise management, professional, support and technical staff.
• Analyze and interpret a wide variety of complex data and information.
• Conduct comprehensive and in-depth research.
• Identify issues, options and projected outcomes and make recommendations.
• Prepare and present written and oral reports.
• Interpret and apply codes, regulations, laws policies, procedures and guidelines.
• Coordinate a wide variety of activities.
• Work independently and in a timely fashion.
• Communicate effectively orally and in writing.
• Provide direction to others on projects and activities.
• Work cooperatively and tactfully with others.

Minimum Qualifications

Education: Bachelor's degree in business administration, public administration, social services, political science, education, or a related field.

Experience: Two years of experience performing administrative analytical duties which have provided some knowledge of the designated program or function.

Additional Information

The ability to speak, read and write Spanish in addition to English would be an asset in this position but is not a requirement.

Employees who drive on County business to carry out job related duties must possess a valid CA Driver License for the class vehicle driven.

The Department of Social Services will conduct a thorough background and reference check process which includes a Department of Justice fingerprint check.

Employees must have and show their original Social Security Card and a valid CA Driver License or CA State ID on the first day of work.

Government agencies accessing US government information, which include federal tax information must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent to the IRS background investigation requirements for access to federal tax information. A background check may be required if the position requires access to these types of records. Background requirements consist of three components which include, fingerprinting, citizenship verification, and local law enforcement checks. Applicable agencies must conduct an investigation during the time of hire and ensure a reinvestigation is conducted 5 years from the date of the previous background investigation for each employee that has access to federal tax information.

Examination Information

The Training & Experience Examination is designed to elicit a range of specific information regarding each candidate's knowledge, skill, abilities, and potential to effectively perform the duties relative to the classification. Responses to the questionnaire will be assessed based on pre-determined rating criteria. All applicants must complete the entire examination to receive a score. In order to obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination. Examination administration and processing time is approximately two weeks after the closing date of the job bulletin.

A departmental open eligible list will be established for the County of Monterey. The list will be utilized for 12 months after it is established unless the needs of the service and conditions of the list warrant a change in this period. Once you have taken the examination, you may not retest for SIX (6) MONTHS from the established eligibility date.

Special testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CalHR at mssprogram@calhr.ca.gov or 916-909-3701 upon notification that your application has been approved. Documentation from medical, military, school or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination.

If you are using education to meet the minimum qualifications, you must attach your transcripts to your application. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts may be required upon appointment. Please redact birthdates and social security numbers.

MSS reserves the right to revise the examination plan to better meet the needs of the recruitment if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all competitors will be notified. If you meet the requirements stated on this bulletin, you may take this examination. Your performance in this examination will be rated against predetermined rating criteria. All competitors who pass will be added to the eligible list. Meeting the entry requirements does not assure success in the examination or placement on the eligible list.

Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgement, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. As part of the hiring process, a background investigation may be required.

About Monterey County

Located on California's picturesque Pacific Coast, the County of Monterey is blessed with mild weather year-round and is home to miles of beautiful beaches, spectacular mountain ranges, groves of redwoods, low-rolling foothills, and a bountiful valley. With a population exceeding 400,000, the County is proud of its vibrant citizenry, great traditions, educational opportunities, and multicultural lifestyles. Boasting such world-renowned attractions as the spectacular Big Sur Coast, 17-Mile Drive, Monterey Bay Aquarium, Cannery Row, the Steinbeck Center, the Monterey Jazz and Blues Festivals, and Pebble Beach - possibly the world's most famous golf course, it's easy to see why an estimated 4.3 million visitors a year make Monterey County their destination of choice. In addition to a thriving tourist trade, Monterey County's economy is largely based on a vigorous agricultural industry. Known as the 'salad bowl of the nation' the Salinas Valley provides fresh vegetables and salad greens to the entire country. California's 16th largest county also provides many educational opportunities for its residents including California State University at Monterey Bay, the Middlebury Institute of International Studies, the Defense Language Institute (DLI), Presidio of Monterey, and the Naval Postgraduate School (NPS). All these factors combine to make Monterey County a healthy, economically diverse region eager to foster and sustain an enriching lifestyle for its residents.

About Monterey County Social Services Department

Monterey County Department of Social Services is seeking enthusiastic applicants, who genuinely care about the community and its members, to join its team. Monterey County Department of Social Services administers over seventy programs that daily serve an estimated 200,000 residents of Monterey County. Department programs include Community Benefits (Public Assistance Eligibility), Family and Children's Services (Child Welfare Services), Aging and Adult Services (Adult Protective Services, IHSS, and Area Agency on Aging), CalWORKs Employment Services, Military and Veterans Affairs, and Community Action Partnership.