Management Analyst - City Manager's Office

About The Position

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Thursday, July 9, 2026. Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment.

Essential Duties and Responsibilities

• Provides administrative support to the City Attorney for day-to-day matters including, but not limited to, scheduling meetings for the City Attorney, responding to phone calls, emails, and letters on behalf of the City Attorney, and providing customer service to any person or entity requesting information or services from the City Attorney’s Office; maintains all files for the City Attorney’s Office.
• Reviews and screens all City Attorney’s emails to prioritize urgency for handling, sets City Attorney’s schedule to respond to those issues, and organizes all incoming work requests in order for the City Attorney to handle when he is present at the City of South Gate.
• Handles confidential attorney/client privileged matters related to the City of South Gate; schedules meetings, gathers additional information, and responds appropriately to various stakeholders; functions as the City Attorney’s Office liaison to other City departments, third party claims administrators, or appropriate risk management authority/JPA to obtain/provide information and documents.
• Drafts, reviews and finalizes staff reports, agreements, resolutions, correspondence and memorandums; assists in budget preparation, expenditure monitoring, and routine performance measurement monitoring; processes payments for settlement agreements, depositions, legal experts, and all invoices for outside legal counsel, including the City Attorney’s law firm.

City Manager Administrative Support

• Provides front office support to the City Manager’s Office, including, but not limited to, answering the phone, interacting with members of the public, forwarding public concerns to the appropriate department; provides assistance to elected officials.
• Assists in the preparation of the agenda for Department Head Meetings and, at the direction of the City Manager, may attend the Department Head Meetings.
• Prepares Personnel Transaction Forms for City Manager’s Office; keeps record of department employees’ and department heads’ home and emergency contact information; may assist in the maintenance of the City Phone Directory and Frequently Asked Questions.
• Researches, analyzes data, and prepares recommendations in written or oral form to the City Council, City Manager, City Attorney, Department Director, or other staff.
• Aids in the budget preparation for the City Manager’s Office and inputs the necessary information in the City’s ERP system; processes for payment departmental bills; manages Purchase Orders in the ERP system; monitors department expenditures to ensure compliance with approved budget; monitors and processes the department’s and City Manager’s credit cards for reconciliation and payment purposes.
• Reviews and prepares revisions of various department or City policies; assists in the development of written policies, processes and procedures; assists with implementation of and compliance monitoring for contracts; may attend occasional Council or Commission meetings when assigned; provides information on City services, policies and procedures to departments, other agencies and/or citizen groups; prepares written communications regarding City programs, policies or activities for public dissemination; functions as a liaison between City staff and outside agencies or contractors, consultants and vendors; may assist in the writing of RFPs and/or RFQs for professional services; assists in writing grants; may make oral presentations to the City Council, Commissions, or to the public.
• May assist in supporting the City’s elected officials by assisting in processing incoming and outgoing correspondence, calendaring meetings, arranging for travel and/or registration at conferences, initially handling any complaints or concerns from stakeholders directed at an elected official; assists in setting up for City Council meetings to include ordering and setting up food and/or refreshments as directed; be available to support any reasonable requests by an elected official as approved by the City Manager.
• When directed by the City Manager, prepares Proclamations and Certificates of Recognition on behalf of City Council Members; assists City Clerk and/or Finance Director in obtaining the signature of the Mayor for documents (e.g., contracts, resolutions, ordinances, pre-paid authorizations, etc.).
• Performs other related duties as assigned.