Management Analyst

About the role

MAG is a great place to work. We offer a competitive salary, excellent benefits, and a hybrid work environment that supports flexibility, with a minimum of three days per week in the office, along with a collaborative culture where employee contributions make a real impact.

Responsibilities

• Facilitates preparation and execution of MAG policy committee agendas and meetings, including Regional Council, Regional Council Executive Committee, Management Committee, and/or Transportation Policy Committee.
• Performs various administrative activities during policy committee meetings, including roll call, maintenance of quorum, recording of committee actions and associated reporting to chair.
• Prepares and distributes committee agenda materials, public meeting notices, and set-up for committee and stakeholder meetings.
• Manages calendars for the executive director and executive team, scheduling internal and external meetings, travel, and agency-supportive activities, as directed.
• Manages the agency-wide 12-month policy committee agenda tracking system and supports bi-weekly internal agenda planning meetings.
• Facilitates executive communication, prioritizing and responding to emails, phone calls, and correspondence in a timely manner.
• Buils relationships with MAG member agencies and stakeholders. Responds to requests from internal and external stakeholders.
• Supports and manages special projects at the direction of the executive office.
• Provides various executive support, including maintaining databases and contact lists, completing lobbyist registration and reporting, and/or preparing invoices and expense reports.
• Screens calls, emails, and visitors on behalf of the executive office.
• Organizes and maintains files, databases, and other information systems.
• Drafts documentation for procedures and processes.
• Manages Continuity of Operations Plan (COOP) for the Administrative Division, standardizing documents, and conducting an annual review of key agency documents.

Requirements

• You Will Be Skilled In Applying general office practices, administrative procedures, records management, and other organizational techniques.
• Create reports and presentations.
• Provide a high level of customer service and stakeholder engagement.
• Typing and entering data with minimal errors.
• Utilizing common business software applications.
• Adaptable in performing a wide range of duties, frequently shifting between tasks of varying nature or complexity.

Skills

• Analyze and think critically, draw conclusions, and report results accurately.
• Develop and maintain effective and appropriate working relationships.
• Exercise sound judgement to make critical decisions.
• Maintain confidentiality of information and professional boundaries.
• Manage multiple projects with competing timelines effectively.
• Organize and maintain paper documents and electronic files accurately.
• Understand and complete oral and written directions.

Benefits

The Maricopa Association of Governments (MAG) offers a competitive salary, excellent benefits, and a hybrid work environment that supports flexibility, with a minimum of three days per week in the office, along with a collaborative culture where employee contributions make a real impact.

Pay

$68,966.43 - $103,449.65

Schedule

Hybrid work environment with a minimum of three days per week in the office.

Qualifications

• Bachelor's degree from an accredited college or university in Business, Political Science, Statistics, Urban Planning, or a related field.
• At least 3 years executive level administration support or 5 years general administrative support.

Maricopa Association of Governments is an Equal Opportunity Employer.