Management Analyst, Associate*

About the role

The City of Richmond Department of Public Utilities – Richmond Gas Works is seeking a Management Analyst Associate. This role supports the daily operations of the Richmond Gas Works division.

Responsibilities

• Review, certification and submission of invoices in compliance with the City’s “Prompt Pay” ordinance.
• Review and submission of Richmond Gas Works’ purchase requests while adhering to the Virginia Public Procurement Act.
• Executing procurement and accounts payable transactions to ensure proper recording and adherence to budgets.
• Maintaining departmental information management systems, including sorting, verifying, filing, scanning, indexing, storing, archiving, and retrieving department office documentation.
• Reconciling monthly vendor statements and verifying/researching, and resolving past due invoices to bring them current.
• Generating requisitions for purchase orders and communicating with vendors.
• Maintaining a thorough knowledge of assigned vendors, related contracts, and their intricacies to address any challenges with the City’s operating systems.
• Data gathering, data compilation, basic analysis, and developing recommendations and reports.
• Cooking administrative and procedural aspects of programs or projects to assist senior analytical staff and supervisors/managers.
• Serving as a liaison to functions outside of the department, including boards and committees.
• Processing transactions, including department/work unit payroll, accounts payable/receivable, requisitions and purchase orders, invoices, contracts, and personnel forms.
• Serving as the primary point of contact for information dissemination and data gathering.
• Preparing newsletters and marketing materials, updating and maintaining websites, and assisting with the development and editing of policies and procedures.
• Providing technical assistance and training.

Qualifications, Special Certifications And Licenses

• Considerable knowledge of general and special funds.
• Intermediate to advanced level mathematics and statistics as applicable to appraisal measures and assessment ratio studies.
• Thorough knowledge of computer programs such as Microsoft Office Suite and Adobe Acrobat.
• Knowledge of processing accounts payable.
• Customer service experience, especially internal and external.
• Virginia procurement experience.
• VCA or VCARM Certification.
• Intermediate level of experience utilizing Microsoft Office Suite.

Benefits

Virginia Retirement System (VRS), Language Incentive, Referral Bonus, Tuition Assistance Program.