Management Analyst/Action Officer

DHS Suitability is required for this position.

About Aretum

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront.

Responsibilities

• Conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
• Providing internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures, and general administrative compliance
• Facilitating the coordination, response, and monitoring of all document requests and correspondence for internal and external requests in accordance with applicable policies and procedures
• Coordinating and preparing travel arrangements, authorization, and vouchers on behalf of government staff through the organizational travel system
• Writing and editing memos, developing spreadsheets, filing, and copying documents
• Compiling correspondence, briefing materials, talking points, and reports for review/approval by government staff
• Coordinating and scheduling internal and external meetings, organizing, and maintaining calendars (including priority management of requests) for staff
• Coordinating media appearances/interviews and congressional meetings/briefings in accordance with policies and procedures
• Reviewing and confirming meeting invitations include the correct title, purpose, agenda, documents, and appropriate list of attendees
• Taking meeting minutes/notes, providing executive summaries and action items for government approval, and distributing once approved
• Complying with administrative policies and task requirements, executive secretariat guidelines, formats, and procedures
• Drafting responses to written requests
• Correcting and completing clearance documentation
• Complying with the Plain Writing Act of 2010 for all applicable communications, ensuring all communication includes the appropriate tone and style for the intended audience
• Reviewing/analyzing accuracy of grammar, spelling, punctuation, and clarity of writing for internal and external communication
• Providing logistics support for on-site events such as coordinating teleconferences, video teleconferences, meeting registration, and room reservations
• Conducting off-site meeting venue research as needed
• Planning and facilitating working sessions and other efforts as requested by government staff
• Organizing briefing materials and action items by preparing binders or as requested by government staff
• Managing records in accordance with agency policy by reviewing, filing, scheduling, and archiving documents
• Being detail-oriented and a flexible problem-solver who is comfortable managing complex tasks and prioritizing competing demands
• Multi-tasking and operating comfortably in a fast-paced environment, adapting in real time to new information

Requirements

• Solid Microsoft Skills
• Able to juggle priorities across multiple executives
• Adaptable/flexible and able to pivot onto other activities to keep up with executive fast response requirements
• Strong basic consulting skills, able to act as a partner to senior managers or executives and provide support in helping craft responses, build PPT briefings, conduct basic analysis by organizing, synthesizing, and making sense of information or numerical data
• Strong background in Microsoft including Excel, PowerPoint, OneNote, Word - additional bonus for working knowledge of Power BI and Visio
• Adaptable skill set where you are able to quickly pivot in supporting executives in meeting management, organizing, and outreach with other personnel to set up meetings including logistics in support of those meetings
• Able to utilize SharePoint to manage information - an understanding of Knowledge Management principles that allow you to organize information in a manner that makes it accessible to user communities
• Strong pro-active work style - able to take minimal direction and be productive in advancing organizational initiatives where necessary

Schedule

This is a remote position; however, occasional travel may be required based on project needs, client meetings, team collaboration events, or training sessions. Travel is expected to be less than 10% and will be communicated in advance whenever possible.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development