Maintenance Shop Coordinator

Essential Responsibilities

• Review requisition orders to ensure compliance to capital budget.
• Facilitates the routing, approval and communications of capital change orders.
• Maintain fleet and equipment records in computerized maintenance management system.
• Prepare purchase orders for management approval, including the assignment of business unit codes.
• Review purchase orders to ensure accuracy and proper payment of invoices.
• Assemble as point of contact with key vendors to coordinate purchasing activities.
• Performs reconciliation of all capital requisitions to purchase orders and tracks purchase order transactions to vendors, creating periodic reports for the department with status.
• Resolve data errors and escalate other errors to management for comparison against identified critical objectives and tasks.
• Facilitates and coordinates asset disposal activities and ensures all required documentation is completed accurately and timely.
• Communicate with vendors and up-fitters to ensure compliance with company’s needs and expectations on equipment orders.
• Other duties as assigned.

Qualifications

• Four years of customer service and clerical experience.
• Previous experience with fleet management systems and knowledge of parts preferred.
• Knowledge of computer programs, including Microsoft Office suite of applications, fleet management systems, parts, materials and supplies used in shop operations and inventory control.
• Ability to use computers and technology capabilities.
• Proficiency in purchase orders, inventory control, etc.
• Communicate well both verbally and in writing; listen to and understand various viewpoints; share relevant information timely; provide constructive feedback; maintain professionalism.
• High school diploma or GED required.
• Bachelor's degree preferred.