Maintenance Services Administrative Assistant

About UsServicesApartmentsHomesCommercialCareersPressContact UsApartmentsHomesCommercialCareers Careers HomeCareersMaintenance Services Administrative Assistant Maintenance Services Administrative Assistant Virginia Beach, Virginia Job Description Job Type: Full-time Kotarides Property Management is seeking a highly motivated and enthusiastic individual to serve as a Maintenance Services Administrative Assistant for our rapidly growing company. This position will work with the Maintenance Services Team and will support the overall maintenance work order process from scheduling to completion. The Maintenance Services Administrative Assistant will assist in scheduling work orders and support the onsite teams in adhering to maintenance policies, processes, and procedures. The Maintenance Services Administrative Assistant will assist the Maintenance Services Coordinators to ensure efficient, timely and accurate completion of work orders while partnering with the office and maintenance teams. Essential Duties And Responsibilities Assist in the entry of all work orders for Residential PropertiesAssist in scheduling Residential Property work orders for internal maintenance teams and external vendors to ensure efficiency.Audit work orders to ensure they are completed efficiently and accuratelyWork with onsite teams to resolve outstanding issues.Respond to all inquiries efficiently and effectively with clear, concise and friendly communicationAssist in reconciling invoices and purchase orders; prepare same for submitting to Accounting Department when neededResearch issues contact appropriate parties for resolution and correct any discrepanciesMaintain vendor and inventory spreadsheetsAbility to draft correspondence and respond to inquiries effectivelyAssist in consolidating packing slips and invoices for accounting to pay on all orders when neededUpdate Customer Relationship Management calendarOther general administrative duties Qualifications Property Management experience preferred.Computer Skills- MS Office and Yardi a plus.Demonstrate effective communication skills consisting of oral, written and listening skillsAbility to draft correspondence and respond to inquiries effectivelyMust be positive and motivated with excellent customer service skillsMust be able to manage multiple tasks at once and work well under pressureStrong organization skills and time management abilities Pay $22.00 per hour The Maintenance Services Administrative Assistant position offers growth potential, paid holidays and vacation time. Benefits include health insurance, dental, life insurance and 401K participation. Kotarides Property Management is an Equal Opportunity Employer. Apply For This Job Job Title First Name Last Name Email Phone Number Address City State Zip Please upload your resume* This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply. Founded on the American Dream, Built by an Incredible Team. FacebookLinkedin Navigation ServicesAbout UsCareersPressContact Us Contact Info (757) 461-1000info@kotarides.com1128 Independence Blvd. Virginia Beach, VA 23455 ©2026 All Rights Reserved. Licensee is Owner. | Privacy Policy Design By Please ensure Javascript is enabled for purposes of website accessibility