Maintenance Administrative Assistant

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use

• for any list of duties/requirements/benefits, and

  for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Preserve all substantive info. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. Also remove "Application Deadline", "About Aston Carter", etc. Also remove "Work Environment" maybe? It's not a required heading but we can include if content is substantive. The instruction: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text. So we need to decide which sections to include. We have content: Responsibilities (list). Essential Skills (list). Additional Skills & Qualifications (list). Work Environment (schedule). Pay And Benefits (pay range and benefits list). Job Type & Location (contract, location). Also maybe "About the role" is not present as a heading but we have a description paragraph at start: "The Maintenance Administrative Assistant plays a key role..." That's like About the role. So we can create

  About the role

  with that paragraph. We need to avoid duplication: The responsibilities list is long; we should output as
  • each bullet. Essential Skills: list of bullet points. Additional Skills & Qualifications: also list. Work Environment: includes schedule (Monday-Friday 8-5) and location? Actually location is in Job Type & Location. Work Environment says based at New Wales Plant and follows Monday through Friday schedule, typically 8:00 a.m. to 5:00 p.m. Job Type & Location: Contract position based out of Mulberry, FL. So we could combine schedule and location maybe under Work Environment and Job Type & Location sections. But we need headings only if we have specific content. We could have

    Work Environment

    with paragraph about schedule and location? But location is separate. Maybe better:

    Schedule

    for schedule,

    Location

    for location? However instruction says use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). They gave examples but not strict list; we can use those headings. They said use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we should use those exact headings when applicable. So we can have sections: About the role, Responsibilities, Skills (maybe combine Essential Skills and Additional Skills & Qualifications into Skills), Benefits, Pay, Schedule. Also maybe Qualifications? Could treat Essential Skills as Qualifications? But they said we can use Requirements, Qualifications, Skills. We have Essential Skills and Additional Skills & Qualifications. Could combine into Skills section. Or we could have Requirements (maybe essential skills) and Qualifications (additional). But to keep fewer sections, we can have Skills section covering both. We need to avoid filler like "commensurate with experience". Not present. We need to remove boilerplate: Application Deadline, About Aston Carter, equal opportunity, etc. Also remove "Work Environment" maybe not needed if we have Schedule and Location elsewhere. But we have schedule info in Work Environment paragraph; we can put that under Schedule section. Location we can maybe put under About the role? Or we could add a Location paragraph under About the role? But they said do not repeat job title as heading; location is not a heading. Could include location in About the role paragraph? Might be okay but better to keep location separate maybe as a short paragraph under About the role? However they said use

    for prose. So we can have a paragraph about location under About the role? But About the role should be about role description. Could add another section like "Location" but not in the list of headings examples; but we could still use

    Location

    if we want, but they said use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). The "e.g." suggests those are examples, not exclusive. So we could add Location heading if we want. But better to follow examples: maybe include Schedule and Pay and Benefits etc. Location could be included in About the role or maybe under Work Environment (not in examples). I'd include location in About the role paragraph: "This position is based at the New Wales Plant in Mulberry, FL." That captures both. Now schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. Pay: $25.52 - $25.52/hr (same). Benefits list. Now we need to output only HTML fragment, no markdown fences. Let's craft:

    About the role

    The Maintenance Administrative Assistant plays a key role in supporting the maintenance and operations teams by managing callouts and timekeeping for union hourly workers, coordinating onboarding and training activities, organizing maintenance records and office supplies, and providing comprehensive clerical and workflow support. This position ensures accurate documentation, efficient communication, and smooth coordination across maintenance and operations functions in a unionized environment. This position is based at the New Wales Plant in Mulberry, FL.

    Responsibilities

    • Manage callouts for maintenance staff and communicate clearly and promptly with mechanics, electricians, and other personnel.
    • Alert supervisors and superintendents when mechanics or electricians receive occurrences and prepare discipline forms to be issued.
    • Collect and organize discipline documentation from supervisors once it has been issued.
    • Maintain accurate employee attendance and timekeeping records in Kronos or similar time and attendance systems.
    • Track emergency vacations, doctor’s notes, sick days, and related attendance events in Kronos, and file any supporting documentation such as doctor’s notes.
    • Oversee office supplies by monitoring inventory, ensuring availability, and restocking as needed for both operators and office staff, including non-warehouse items.
    • File and organize maintenance records in accordance with document control standards to ensure easy retrieval and reference.
    • Build maintenance capital folders in the content server and initiate associated workflows.
    • Provide administrative support to the maintenance department, including clerical support, document preparation, and record management.
    • Collaborate with other departments to streamline workflow processes and improve operational efficiency.
    • Coordinate meetings for hourly personnel, including safety meetings, MSHA annual training sessions, engagement surveys, and other miscellaneous gatherings.
    • Administer and input overtime shifts, vacations, set-up codes, shift swaps, and job codes into the appropriate systems.
    • Answer calls and emails from operators, addressing questions, concerns, and complaints in a professional and timely manner.
    • Coordinate onboarding activities for new employees, including training plans, progress checks, panel reviews, and testing.
    • Print, compile, and distribute training materials and books to trainees to support onboarding and cross-training initiatives.
    • Coordinate cross-training plans, schedule training around overtime needs, and update training records, training plans, seniority lists, and related documentation.
    • Verify gate punches and missed punches, and ensure timecard sign-offs every other Monday.
    • Facilitate weekly department staff meetings by preparing materials, tracking action items, and supporting follow-up activities.
    • Work with the team to track Management of Change (MOC) items, hurricane preparation activities, housekeeping tasks, and other departmental initiatives.
    • Support operation teams with clerical and administrative tasks that enhance overall operational performance and efficiency.

    Skills

    • High School diploma or GED required.
    • At least 1 year of maintenance administrative experience or production/operational support experience.
    • Experience with onboarding, setting up trainings, and similar processes for new employees.
    • Hands-on experience with time and attendance systems such as Kronos or similar platforms.
    • Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
    • Proven experience in administrative roles, preferably in a maintenance or unionized environment.
    • Strong organizational skills with the ability to maintain accurate records and structured filing systems.
    • Effective verbal and written communication skills for interacting with supervisors, superintendents, union representatives, and hourly staff.
    • Familiarity with timekeeping processes and procedures for unionized hourly employees.
    • Ability to manage office supplies, monitor inventory, and ensure timely restocking.
    • Ability to work collaboratively with union representatives and staff while maintaining professionalism and confidentiality.
    • Customer-service-oriented mindset with the ability to handle multiple tasks and priorities simultaneously.
    • Experience with Kronos Workforce Timekeeper or similar workforce management tools.
    • Clerical support experience in maintenance, operations, or industrial environments.
    • Experience in time tracking and attendance administration for hourly union employees.
    • Experience supporting onboarding, training plans, and cross-training initiatives.
    • Ability to prepare and distribute training materials, books, and documentation for trainees.
    • Experience coordinating meetings such as safety sessions, annual training, and engagement surveys.
    • Comfort working with document control standards and content server systems to build capital folders and initiate workflows.
    • Strong attention to detail and accuracy in data entry, recordkeeping, and documentation.
    • Ability to respond professionally to operator questions and complaints via phone and email.
    • Experience verifying gate punches, resolving missed punches, and managing timecard approvals.
    • Ability to support departmental initiatives such as Management of Change tracking, hurricane preparation, and housekeeping efforts.
    • Interest in gaining additional experience in a unionized environment through a structured, year-long assignment.

    Schedule

    Monday through Friday, typically from 8:00 a.m. to 5:00 p.m.

    Pay

    The pay range for this position is $25.52 - $25.52/hr.

    Benefits

    • Medical, dental & vision
    • Critical Illness, Accident, and Hospital
    • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
    • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
    • Short and long-term disability
    • Health Spending Account (HSA)
    • Transportation benefits
    • Employee Assistance Program
    • Time Off/Leave (PTO, Vacation or Sick Leave)
    We should ensure no duplicated lines. The responsibilities list seems fine. Ensure we didn't include any boilerplate like "Job Type & Location" etc. We omitted that. Also omitted "Work Environment". Good. Check if any content missing: The job description also mentions "This role is based at the New Wales Plant and follows a Monday through Friday schedule, typically from 8:00 a.m. to 5:00 p.m." We captured schedule and location in About the role paragraph. Good. We also need to include "Job Type & Location" maybe as a short paragraph? But we placed location in About the role. Job type (Contract) is not included. Should we include contract? The instruction: preserve ALL substantive information. So we need to include that it's a Contract position. Where to put? Could add a short