Maintenance Administrative Assistant

Promotions and Duties

• Promotes and fosters a safe and secure operating environment.
• Prepares letters, memos, reports, and other similar documents.
• Confidentially maintains technical correspondence, employee records, and other departmental files and data.
• Coincides personnel-related work, training, and staff travel schedules and arrangements.
• Provides telephone and general administrative reception services support.
• Maintains payroll information from Kronos sheets, reviews and approves timesheets, and inputs sick, vacation, funeral, and PTO time based on submitted absence requests.
• Processes day trades, updates schedules in UKG, and researches and resolves payroll discrepancy forms.
• Creates the annual Master Bid Schedule (MBS) for the upcoming year and maintains Standing Preference Bid Forms.
• Maintains reliability sheets for attendance occurrences and communicates occurrences to management when needed.
• Distributes seniority lists, mechanic and stores vacation/sick spreadsheets, and other employee information.
• Orders and cancels uniforms, orders jackets for new employees, and coordinates hangar supply requests.
• Collaborates with Recruiting Specialist to assist with organizing and interviewing candidates.
• Collaborates with Compliance to assist with drug and alcohol testing.

Required Competencies

• High level of judgment to ensure compliance with appropriate regulations, policies, and procedures.
• Judgment and initiative are necessary in setting priorities in providing administrative support for the department.
• Must determine if unusual problems with routine procedures require involvement of others.
• Able to handle confidential information.
• Able to communicate fluently in English.

Education & Experience

• Required: Associate degree in a business or office technology discipline, or equivalent practical career experience.
• One to two years office administration or secretarial experience.
• Strong attention to detail and ability to maintain accurate payroll, scheduling, and employee records.
• Able to handle confidential employee information with discretion and professionalism.
• Strong organizational skills with the ability to manage recurring deadlines and multiple administrative priorities.
• Proficiency in Microsoft Office products.

Preferred

• Strong oral and written communication skills.
• Problem solving.
• Analytical Ability.
• Interpersonal skills.
• Proficiency with timekeeping, scheduling, expense, and document management systems such as Kronos, and UKG.