Maintenance Planner

Work Location: USA, VA, Richmond | Duration: 3 Months contract to hire

Responsibilities

• Assist with developing and implementing a preventive maintenance (PM) program from inception.
• Identify critical assets and establish maintenance strategies to improve reliability and equipment performance.
• Create, maintain, and update PM procedures, job plans, and maintenance schedules.
• Support the development of predictive and reliability-centered maintenance practices where appropriate.
• Lead the organization, cleanup, and optimization of the CMMS database.
• Create and maintain asset hierarchies, equipment records, PM schedules, work orders, and maintenance documentation.
• Ensure data accuracy, consistency, and completeness within the CMMS.
• Train maintenance personnel on proper CMMS usage and best practices.
• Plan and schedule maintenance activities to maximize labor efficiency and equipment uptime.
• Prepare work packages including labor requirements, materials, tools, procedures, and safety requirements.
• Maintain an effective maintenance backlog and prioritize work based on operational needs.
• Manage maintenance spare parts inventory and storeroom organization.
• Establish and maintain minimum/maximum inventory levels for critical spare parts.
• Research, source, and procure maintenance materials, equipment, and spare parts.
• Develop relationships with vendors and suppliers to ensure cost-effective purchasing and timely delivery.
• Monitor inventory levels, usage trends, and obsolescence risks.
• Conduct periodic inventory audits and cycle counts.
• Identify opportunities to improve maintenance processes, reliability, and inventory management.
• Participate in root cause failure analyses and corrective action initiatives.
• Support reliability and operational excellence programs.
• Drive standardization and documentation of maintenance best practices.

Qualifications

Required

• Associate degree in Industrial Maintenance, Engineering Technology, Business, Supply Chain, or related field; equivalent experience considered.
• 3+ years of experience in maintenance planning, maintenance coordination, inventory management, or related roles.
• Experience working with CMMS platforms (such as MP2, eMaint, Fiix, Maintenance Connection, Maximo, SAP PM, or similar).
• Strong organizational, analytical, and problem-solving skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong communication and interpersonal skills.

Preferred

• Hands-on maintenance, reliability, or technical maintenance experience.
• Experience developing PM programs from the ground up.
• Experience managing maintenance storerooms and spare parts inventories.
• Knowledge of procurement and vendor management practices.
• Familiarity with Lean Manufacturing, TPM, Reliability-Centered Maintenance (RCM), or Predictive Maintenance methodologies.
• APICS, CMRP, or other maintenance/reliability certifications are a plus.

Skills

• Planning and scheduling
• CMMS administration
• Inventory management
• Procurement and purchasing
• Attention to detail
• Data analysis and reporting
• Project management
• Continuous improvement mindset
• Team collaboration
• Problem-solving and decision-making