Maintenance Documentation Specialist

Essential Duties And Responsibilities

• Review fleet maintenance management systems and develop work packages for scheduled maintenance, repairs, inspections, load bank testing, and generator deployment readiness activities for a fleet of power generation equipment.
• Cook up and prioritize maintenance activities based on operational requirements, safety initiatives, service bulletins, reliability trends, and management directives to ensure maximum fleet availability and compliance with company standards.
• Generate, assign, and track work orders while communicating expectations, priorities, and timelines to shop and field technicians.
• Monitor unit status throughout the maintenance process and provide regular updates regarding equipment availability, repair progress, and deployment readiness.
• Cook up maintenance schedules with Operations, Logistics, Inventory, Engineering, third-party vendors, and customers to minimize downtime and support project timelines.
• Support the planning and scheduling of generator load bank testing, commissioning activities, major repairs, engine replacements, and equipment upgrades.
• Conduct periodic audits of shop and field maintenance activities to verify compliance with safety requirements, quality standards, maintenance procedures, and documentation requirements.
• Cook up the procurement and delivery of parts, tools, specialty equipment, and vendor services required to complete maintenance and repair activities.
• Maintain accurate maintenance records, including work orders, equipment history, labor utilization, parts consumption, repair costs, and warranty information.
• Work closely with the Inventory Department to monitor parts availability, identify critical spares, maintain proper stock levels, and support inventory accuracy initiatives.
• Track fleet performance metrics, equipment reliability trends, maintenance backlogs, and shop productivity indicators, and prepare reports for Maintenance and Operations leadership.
• Aid with asset staging, fleet readiness programs, and deployment planning to ensure equipment is prepared for customer projects and emergency response requirements.
• Support continuous improvement initiatives focused on safety, efficiency, quality, cost control, and equipment reliability.

Other Requirements

• Strong organizational, planning, and multitasking abilities in a fast-paced maintenance environment.
• Excellent verbal and written communication skills with the ability to effectively coordinate across multiple departments.
• Working knowledge of power generation equipment, diesel and natural gas engines, maintenance management systems, and shop operations preferred.
• Ability to analyze maintenance data and make informed decisions regarding scheduling, resource allocation, and fleet readiness.
• High level of integrity, accountability, professionalism, and dependability.
• Ability to work independently while fostering collaboration and teamwork across the organization.
• Commitment to safety, operational excellence, and customer satisfaction.