Main Office Administrative Assistant

About the role

Exeter High School is seeking a welcoming, organized, and customer-service-oriented professional to join our Main Office team. This position serves as the primary receptionist for the Main Office, managing daily operations and providing exceptional service to students, families, staff, and community members.

Responsibilities

• Serve as the primary receptionist for the Main Office, greeting visitors and creating a welcoming environment.
• Monitor and manage the school's secure entrance, checking in visitors, issuing visitor badges, and following established security procedures.
• Supervise student traffic entering and leaving the Main Office throughout the school day.
• Answer and direct incoming telephone calls while providing accurate information to students, families, staff, and community members.
• Receive, process, and distribute incoming mail, packages, and deliveries.
• Maintain organized office files, records, and correspondence.
• Aid students, caregivers, and staff by answering questions, resolving routine concerns, and directing inquiries to the appropriate personnel.
• Prepare, copy, and distribute correspondence, reports, forms, and school communications.
• Assist with maintaining calendars, scheduling meetings, and coordinating school activities as needed.
• Support attendance, student records, and other office functions as assigned.
• Maintain confidentiality of student and personnel information in accordance with district policies and applicable laws.
• Aid with emergency procedures and communications when necessary.
• Perform additional administrative and clerical duties to support the efficient operation of the school.

Qualifications

• Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
• Typical qualifications would be equivalent to a high school diploma; an associate's degree or related coursework is preferred.
• Previous experience in an administrative, receptionist, customer service, or school office setting is preferred.
• Strong interpersonal and communication skills with the ability to interact professionally with students, families, staff, and community members.
• Excellent organizational skills with the ability to prioritize multiple responsibilities.
• Demonstrated proficiency with Google Workspace and Microsoft Office applications.
• Ability to learn and effectively utilize district software systems.
• Ability to maintain confidentiality and exercise sound judgment.
• Comfortable working in a busy environment with frequent interruptions.