Mailroom and Facilities Coordinator

Essential Duties And Responsibilities

• Process incoming and outgoing mail efficiently – delivering packages, weighing mail and affixing postage either by hand or with a meter with occasional driving to drop off or pick up mail at local USPS or courier.
• Use of mailroom equipment including postage machine, label and folding machine, as well as various multi-functional devices, partnering with vendors on service concerns or jams.
• Prepare volume mailings by finalizing documents and address lists to be submitted to a 3rd party print vendor, tracking completion and communicating in a timely manner.
• Support internal revenue capture via diligent use of software and manual tracking.
• Train internal customers on basic use of office equipment as needed.
• Other mailroom duties as assigned.

Facilities Key Duties

• Perform daily inspections of the office, including travel to other offices as requested for the purpose of ensuring vendors are meeting expectations, reporting concerns.
• Clearing and cleaning empty desks, daily inspection of conference rooms and other common areas, Inspection of furniture, replacing and removing broken chairs, file cabinets with assembly of same.
• Regular maintenance and cleaning of refrigerators/freezers and other breakroom equipment.
• Inventory and stocking of breakroom supplies, organizing and cleaning as needed to keep areas sanitary.
• Setup and tear down of tables/chairs in support of special events at the corporate office.
• Work with janitorial, security, office supply and maintenance vendors, checking common areas including restrooms, to report leaks, occasionally changing light bulbs.
• Removal of trash to dumpster and cleanup of overflow items in dumpster area.
• Inventory and restock of office keys, working with locksmith.
• Movement of client storage boxes when received from vendors such as Iron Mtn, etc.
• Adherence to office safety and security procedures.
• Adherence to facility policies, procedures and guidelines.
• Other facility duties as assigned.