Mail Services Coordinator

About the role

Build the future with us. Are you driven by supporting smooth daily operations and eager to contribute to a company that helps its clients feel confident and secure about their future? As a Mailroom Specialist, you will play a key role in processing, delivering, and organizing mail that supports our internal departments and overall business operations.

Responsibilities

• Processing incoming and outgoing mail
• Manually inserting all types of mail
• Picking up and delivering mail/parcels using a company vehicle
• Scanning and digitizing incoming mail for internal departments
• Sorting and processing returned mail
• Maintaining proper postage levels on meter machines
• Holding special mail types: Registered, Certified, Insured, Express Mail
• Delivering and picking up internal correspondence across departments
• Using computerized addressing systems (PAVE software)
• Assigning documents received in department systems
• Conducting all work in compliance with laws, regulations, and company policies

Requirements

• Known for strong attention to detail
• Recognized for clear written and verbal communication
• Demonstrated strong problem-solving and issue-resolution skills
• Organized and capable of prioritizing tasks
• Performs well under pressure and manages multiple tasks
• High school diploma or GED
• Mailroom experience (preferred)
• Good driving record
• Works well independently and as part of a team
• Adapts well to procedural and organizational changes
• Maintains a positive, learning-oriented attitude

Qualifications

• Authorized to work for any employer in the U.S.
• Ability to work in a hybrid environment with flexibility
• Competitive benefits: Flexible Health, Dental, and Vision insurance, 401(k) + company match, PTO plan, Employee and family assistance program, Ergonomic furniture program, Performance bonus

Benefits

• Flexible Health, Dental, and Vision insurance
• 401(k) + company match
• PTO plan
• Employee and family assistance program
• Ergonomic furniture program
• Performance bonus

Pay

Competitive compensation package based on experience and qualifications.

Schedule

Full-time position with flexible hours to accommodate the demands of the role.

Contact

If you have questions about this role, please contact us at [contact information].