Mail Processor

Department: Mail Room (MAIL)

Full-time (100%) non-exempt career staff position.

About the role

Housing, Dining & Auxiliary Enterprises (HDAE) houses 10,000 students, faculty, and family residents on campus, supports 9,300 students in adjacent communities, serves 21,000 daily customers in dining programs, manages the UCSB Campus Store and University Center, hosts 150,000 annual conference guests, operates a major events center, and oversees transportation, parking, and fleet services. HDAE employs 600 full-time and 1,800 student employees across over 3 million square feet of facilities and 250 acres of grounds.

Responsibilities

• Sorts and delivers incoming US and campus mail; picks up outgoing mail for processing.
• Prepares US mail for "returned to sender" and uses stickers to identify packages with addressing issues.
• Updates UCSB department staff and mail route database as instructed.
• Operates postage meter mailing machines, calculates charges, and records them to proper departments.
• Maintains awareness of postal rates, USPS service offerings, customs requirements, and weight/size limitations for all classes of US and international mail.
• Operates mail truck, dock lifts, and handles parcels up to 50 lbs with attention to personal and staff safety.
• Makes special deliveries throughout the day as necessary.
• Maintains a clean and organized work area and department space.
• Dispatches and receives registered, certified, and insured mail in accordance with US postal regulations.
• Resolves insufficiently addressed mail to ensure correct delivery.
• Assists with postal recharge backup for monthly billing or department inquiries.
• Performs additional duties as assigned by supervisor.

Requirements

• Two years of experience handling campus and U.S. mail, including working knowledge of postal regulations and rates.
• 1-3 years of experience with major shipping carriers and their products.
• Ability to lift up to 50 lbs.
• Valid driver’s license and driving record compliant with local policies; enrollment in the California Employer Pull Notice Program may be required.
• Satisfactory criminal history background check.
• Compliance with UC Vaccination Programs Policy.
• Must arrive at work on time due to scheduled services for the UCSB campus.

Preferred Qualifications

• High school diploma.
• Knowledge of US Postal Service products and services.
• Awareness of current postal rates.
• Familiarity with computerized mailing systems and mail management software.
• Ability to read, write, perform mathematical calculations, and follow oral and written instructions.
• Ability to work independently and as part of a team.
• Strong organizational and time management skills.

Special Conditions

• Work schedule: Monday–Friday, 7:30 AM–4:30 PM (may be adjusted based on Mail Services operational needs).
• As a condition of employment, the final candidate must disclose any final administrative or judicial decisions within the last seven years determining misconduct (e.g., violations of policies prohibiting harassment, discrimination, or sexual misconduct).

Pay

The budgeted salary range for this position is $26.86/hour. Salary offers are determined based on final candidate qualifications, experience, the budget for the position, and fair, equitable, and consistent pay practices at the University.

Schedule

Monday–Friday, 7:30 AM–4:30 PM.

Benefits

Full benefits eligibility. Working at UC includes excellent retirement and health benefits, among other rewards. Learn more about the benefits of working at UC.