Mail & Print Services Assistant - Level 2
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Preserve all substantive info, remove boilerplate, navigation, legal, EEO, etc. Include a section only when posting has real specific content. Avoid filler like "commensurate with experience". Pay and Schedule sections only if posting actually states them. The posting includes Pay And Benefits with pay range $19.00 - $20.00/hr and benefits list. Also schedule: typical work hours Monday-Friday 8:00 a.m. to 5:00 p.m. Also mention 6-month assignment with possibility of extension and potential conversion to full-time role. That could be under "About the role" or maybe "Job Description". We'll need sections: About the role (maybe from description), Responsibilities (list), Skills (maybe combine Essential Skills and Additional Skills & Qualifications?), Qualifications (maybe high school diploma etc). Benefits (list). Pay (maybe separate Pay section). Schedule (maybe separate Schedule section). Also Work Environment maybe not needed as separate heading unless we have a heading like Work Environment but not in allowed list; we can incorporate into About the role or Responsibilities. The allowed headings are: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We should not create others.
We need to decide what goes where.
- About the role: summary of role: key role in processing mail, packages, print materials; entry-level; 6-month assignment; possible extension; location Redmond, WA; contract; typical schedule; work environment maybe.
- Responsibilities: list of duties from "Responsibilities" bullet list.
- Requirements: maybe combine essential qualifications like high school diploma or GED, ability to lift 50 lbs, etc. Could also include physical ability.
- Qualifications: maybe education and experience preferences (high school diploma, 1-2 years experience, notary, etc). But we need to avoid duplication. Could split: Requirements = mandatory (high school diploma, ability to lift, etc). Qualifications = preferred (experience, notary, etc). However the posting lumps "Essential Skills" includes high school diploma or GED equivalent, true entry-level role with no experience required; however 12 years of related work experience is strongly preferred (typo? maybe 1-2 years?). Actually says "12 years of related work experience" likely a mistake but we keep as is. Also Additional Skills & Qualifications includes notary, mailing experience, etc. We'll need to preserve all.
- Skills: list of skills like communication, Microsoft Office, etc.
- Benefits: list from Pay And Benefits section.
- Pay: maybe just the pay range.
- Schedule: typical work hours Monday-Friday 8:00 a.m. to 5:00 p.m.
We must not include filler like "commensurate with experience". The posting includes "Individual compensation offered for this position within this range will depend on many factors..." That's not filler; it's substantive. We can include that in Pay section as prose.
We must remove boilerplate: EEO, accommodation, AI, etc. Also remove "Application Deadline", "About Aston Carter", etc. Also remove "Work Environment" maybe incorporate but not as heading.
We need to output only HTML fragment, no /, no markdown fences.
Let's craft.
Structure:
About the role
... summary ...
Responsibilities
- ...
...
Requirements
- High school diploma or GED equivalent.
- Ability to comprehend and interpret instructions, short correspondence, and memos, and to ask clarifying questions.
- Ability to write routine reports and correspondence with clear and accurate information.
- Ability to respond professionally to common inquiries or complaints.
- Ability to effectively present information to internal departments and large groups when needed.
- Dependable, hardworking, self‑starter mindset with strong follow‑through.
- Strong verbal and written communication skills; able to engage comfortably with new people.
- Warm and engaging demeanor; able to assess circumstances, empathize, and offer help.
- Basic knowledge of financial terms and principles, including ability to calculate simple percentages.
- Ability to understand and carry out general instructions and solve problems in routine contexts.
- Basic analytical skills to evaluate situations and select appropriate actions.
- Intermediate proficiency with Microsoft Office Suite (Outlook, Word, Excel).
- Ability to use handheld mobile technologies and applications for shipping, tracking, and communication.
- Ability to use computer systems to record materials received and shipped accurately.
- Physical ability to assist with warehouse operations, including standing for the majority of the day and lifting up to 50 pounds.
But many of those are from Essential Skills; they could be considered Skills not Requirements. However we need to split.
Maybe Requirements: high school diploma or GED, ability to lift 50 lbs, ability to stand most of day, ability to comprehend instructions, etc. But we can keep them as Requirements.
Qualifications: preferred experience: 12 years related work experience (though weird), at least 1 year experience as a notary or in a mailing role preferred, prior mailing/mailroom experience highly desirable, notary certification a plus, lithium battery certification strong asset, experience with data entry, filing, clerical tasks, sorting, customer service beneficial, comfort engaging with wide variety of people, ability to make decisions with understanding of procedures, willingness to participate in safety programs.
Skills: maybe list of specific skills like ability to take passport photos, operate mailing systems, use postage software, etc. But those are in Responsibilities. However we could still have Skills section for things like communication, Microsoft Office, etc. But we already put many in Requirements. Might be duplication.
Better approach: Use sections as per typical job posting: About the role, Responsibilities, Qualifications, Skills, Benefits, Pay, Schedule. Requirements maybe not needed if we have Qualifications and Skills. But the instruction says use headings for those sections if content exists. We can include Requirements if we have content.
Let's decide:
- About the role: summary.
- Responsibilities: list of duties.
- Qualifications: education and experience requirements (high school diploma, 12 years experience preferred, notary, etc). Could also include physical ability.
- Skills: specific skills like communication, Microsoft Office, etc.
- Benefits: list.
- Pay: pay range and note about factors.
- Schedule: typical work hours.
We must not repeat content. Let's extract.
From posting:
Job Description paragraph: "The Mail & Print Services Assistant plays a key role in the processing, preparation, and delivery of mail, packages, and print materials across a building or campus. Working in an in-person environment within a client shipping center, this entry-level position focuses on handling incoming and outgoing shipments, taking passport photos, and ensuring that mail and packages are processed accurately, efficiently, and safely. The role requires standing for most of the day and occasional lifting up to 50 pounds. This is a 6month assignment with the possibility of extension and potential conversion to a full-time role. Typical work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m."
That's good for About the role.
Responsibilities: the bullet list after "Responsibilities". We'll copy each bullet as - .
Essential Skills: list of abilities (the bullet list after "Essential Skills"). Those could go under Skills or Qualifications. Let's treat them as Skills.
Additional Skills & Qualifications: list after that. Those could go under Qualifications (preferred experience). We'll combine.
Work Environment: we could incorporate into About the role or maybe not needed.
Pay And Benefits: we need Pay and Benefits sections.
Pay: "The pay range for this position is $19.00 - $20.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors."
Benefits: list after that.
Schedule: we already have typical work hours in About the role, but we could also have a Schedule section repeating that. However we should avoid duplication. The instruction: "Prefer a few substantive sections over many thin ones." So we could keep schedule in About the role and not create a separate Schedule section unless we have additional schedule info beyond typical hours. There's also mention of "6month assignment with possibility of extension". That's about duration, not schedule. Could be part of About the role.
Thus we may not need a separate Schedule heading. But the instruction says include a section ONLY when posting has real specific content for it. We have schedule info (typical work hours). Could be placed in About the role; but we could also create Schedule section with that info. However that would duplicate. Better to put schedule in About the role and not create Schedule section.
Similarly, Benefits section we will create.
Pay section we will create.
Now we need to ensure we don't include boilerplate like "Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms." That's still substantive about benefits; we can keep it as part of Benefits section prose.
We must remove: "Application Deadline", "About Aston Carter", EEO statements, accommodation, AI, etc.
Now craft HTML.
We'll need to escape any special characters? Not needed.
Let's write.
About the role
The Mail & Print Services Assistant plays a key role in the processing, preparation, and delivery of mail, packages, and print materials across a building or campus. Working in‑person at a client shipping center, this entry‑level position handles incoming and outgoing shipments, takes passport photos, and ensures mail and packages are processed accurately, efficiently, and safely. The role requires standing for most of the day and occasional lifting up to 50 pounds. It is a 6‑month assignment with the possibility of extension and potential conversion to a full‑time role. Typical work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Responsibilities
- Work within the client shipping center to manage daily mailroom operations for a building or campus.
- Process outgoing shipments using carriers such as FedEx, USPS, and UPS, ensuring correct service selection and timely dispatch.
- Use mailing systems and related software to prepare outbound shipments, apply appropriate postage, and track packages.
- Take passport photos in accordance with established guidelines and quality standards.
- Ensure all shipped packages are adequately protected against damage by using proper packaging materials and techniques.
- Confirm that all packages received are processed and shipped the same day when possible, or clearly communicate next‑day delivery arrangements to consignees.
- Inspect incoming deliveries, approve or reject them based on established criteria, and check for contraband or prohibited items.
- Process shipment requests with vendors, coordinating logistics and advising package owners of shipping arrangements and status.
- Stock and maintain mail and postage supplies, ensuring that materials are readily available and organized.
- Record materials received and shipped using computer systems, maintaining accurate data entry and documentation.
- Support print and production needs by monitoring online production or copy requests and responding in a timely manner.
- Assist with conference room setup for client meetings, ensuring materials and equipment are in place as requested.
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Preserve all substantive info, remove boilerplate, navigation, legal, EEO, etc. Include a section only when posting has real specific content. Avoid filler like "commensurate with experience". Pay and Schedule sections only if posting actually states them. The posting includes Pay And Benefits with pay range $19.00 - $20.00/hr and benefits list. Also schedule: typical work hours Monday-Friday 8:00 a.m. to 5:00 p.m. Also mention 6-month assignment with possibility of extension and potential conversion to full-time role. That could be under "About the role" or maybe "Job Description". We'll need sections: About the role (maybe from description), Responsibilities (list), Skills (maybe combine Essential Skills and Additional Skills & Qualifications?), Qualifications (maybe high school diploma etc). Benefits (list). Pay (maybe separate Pay section). Schedule (maybe separate Schedule section). Also Work Environment maybe not needed as separate heading unless we have a heading like Work Environment but not in allowed list; we can incorporate into About the role or Responsibilities. The allowed headings are: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We should not create others. We need to decide what goes where. - About the role: summary of role: key role in processing mail, packages, print materials; entry-level; 6-month assignment; possible extension; location Redmond, WA; contract; typical schedule; work environment maybe. - Responsibilities: list of duties from "Responsibilities" bullet list. - Requirements: maybe combine essential qualifications like high school diploma or GED, ability to lift 50 lbs, etc. Could also include physical ability. - Qualifications: maybe education and experience preferences (high school diploma, 1-2 years experience, notary, etc). But we need to avoid duplication. Could split: Requirements = mandatory (high school diploma, ability to lift, etc). Qualifications = preferred (experience, notary, etc). However the posting lumps "Essential Skills" includes high school diploma or GED equivalent, true entry-level role with no experience required; however 12 years of related work experience is strongly preferred (typo? maybe 1-2 years?). Actually says "12 years of related work experience" likely a mistake but we keep as is. Also Additional Skills & Qualifications includes notary, mailing experience, etc. We'll need to preserve all. - Skills: list of skills like communication, Microsoft Office, etc. - Benefits: list from Pay And Benefits section. - Pay: maybe just the pay range. - Schedule: typical work hours Monday-Friday 8:00 a.m. to 5:00 p.m. We must not include filler like "commensurate with experience". The posting includes "Individual compensation offered for this position within this range will depend on many factors..." That's not filler; it's substantive. We can include that in Pay section as prose. We must remove boilerplate: EEO, accommodation, AI, etc. Also remove "Application Deadline", "About Aston Carter", etc. Also remove "Work Environment" maybe incorporate but not as heading. We need to output only HTML fragment, no /, no markdown fences. Let's craft. Structure:
About the role
... summary ...
Responsibilities
- ... ...
Requirements
- High school diploma or GED equivalent.
- Ability to comprehend and interpret instructions, short correspondence, and memos, and to ask clarifying questions.
- Ability to write routine reports and correspondence with clear and accurate information.
- Ability to respond professionally to common inquiries or complaints.
- Ability to effectively present information to internal departments and large groups when needed.
- Dependable, hardworking, self‑starter mindset with strong follow‑through.
- Strong verbal and written communication skills; able to engage comfortably with new people.
- Warm and engaging demeanor; able to assess circumstances, empathize, and offer help.
- Basic knowledge of financial terms and principles, including ability to calculate simple percentages.
- Ability to understand and carry out general instructions and solve problems in routine contexts.
- Basic analytical skills to evaluate situations and select appropriate actions.
- Intermediate proficiency with Microsoft Office Suite (Outlook, Word, Excel).
- Ability to use handheld mobile technologies and applications for shipping, tracking, and communication.
- Ability to use computer systems to record materials received and shipped accurately.
- Physical ability to assist with warehouse operations, including standing for the majority of the day and lifting up to 50 pounds.
About the role
The Mail & Print Services Assistant plays a key role in the processing, preparation, and delivery of mail, packages, and print materials across a building or campus. Working in‑person at a client shipping center, this entry‑level position handles incoming and outgoing shipments, takes passport photos, and ensures mail and packages are processed accurately, efficiently, and safely. The role requires standing for most of the day and occasional lifting up to 50 pounds. It is a 6‑month assignment with the possibility of extension and potential conversion to a full‑time role. Typical work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Responsibilities
- Work within the client shipping center to manage daily mailroom operations for a building or campus.
- Process outgoing shipments using carriers such as FedEx, USPS, and UPS, ensuring correct service selection and timely dispatch.
- Use mailing systems and related software to prepare outbound shipments, apply appropriate postage, and track packages.
- Take passport photos in accordance with established guidelines and quality standards.
- Ensure all shipped packages are adequately protected against damage by using proper packaging materials and techniques.
- Confirm that all packages received are processed and shipped the same day when possible, or clearly communicate next‑day delivery arrangements to consignees.
- Inspect incoming deliveries, approve or reject them based on established criteria, and check for contraband or prohibited items.
- Process shipment requests with vendors, coordinating logistics and advising package owners of shipping arrangements and status.
- Stock and maintain mail and postage supplies, ensuring that materials are readily available and organized.
- Record materials received and shipped using computer systems, maintaining accurate data entry and documentation.
- Support print and production needs by monitoring online production or copy requests and responding in a timely manner.
- Assist with conference room setup for client meetings, ensuring materials and equipment are in place as requested.